Executive Officer

www.nationalmuseums.org.uk - Jobboard; United Kingdom; On-site; GBP 20,000 - 30,000; Part time

Job summary

An esteemed cultural institution based in London seeks a proactive individual to provide executive support to the Executive Director. Responsibilities include diary management, organizing travel, and coordinating meetings. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills. Join a dedicated team and contribute to important cultural initiatives.

Qualifications

• Experience in diary management and administrative support.
• Ability to work under pressure in a fast-paced environment.
• Familiarity with organizing travel arrangements.

Responsibilities

• Provide executive diary and administrative support.
• Manage travel arrangements and correspondence for the Executive Director.
• Coordinate meetings and logistics for the Executive Director.

Skills

Excellent written and verbal communication skills

Detail-oriented approach

Proactive problem-solving

Time management

Job description

A part time option for 4 days a week can also be considered.

You will work closely with the Executive Director to provide executive diary and administrative support as required. You will work efficiently, both independently and as part of a team, managing time effectively and adhering to deadlines set and proactively resolving issues in conjunction with the Executive Director.

You will provide personal assistance in the form of diary management and organising travel arrangements, processing expense claims and other internal procedures, dealing with incoming and outgoing correspondence, and filing (paper and digital) for Executive Directors. You will diarise regular internal, external and departmental meetings and be responsible for the organisation of diary commitments for the Executive Director.

You will provide practical, logistical and in-person support for meetings for the Executive Director. You will liaise and coordinate with multiple internal teams to arrange room bookings, AV, catering, tours and presentations. You will act as a key point of contact for the Executive Director's external visitors.

You will prepare briefs, speaking notes and presentations on behalf of the Executive Director and process documents for signature where required, liaising with multiple teams to compile the necessary content.

When required, you will organise and arrange international travel for the Executive Director including scheduling itineraries, booking travel, processing visas, and liaising with international stakeholders to arrange museum visits and alike.

We're looking for someone who thrives in a fast-paced environment and brings a proactive, detail-oriented approach to their work, with excellent written and verbal communication skills. If this sounds like you, we'd love to hear from you.

For a full list of duties and the person specification (which your application will be marked against) please view the Job Description on the IWM Jobs website.

National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.