Executive Office, Office of Government and Regulatory Affairs, London, Administrative Assistant

Goldman Sachs; London; On-site; GBP 25,000 - 40,000; Full time

Job summary

A prestigious financial firm is seeking a full-time assistant for the Office of Government and Regulatory Affairs in London. This role involves managing executive schedules, organizing travel, and coordinating meetings while adhering to compliance regulations. Candidates should possess strong organizational and interpersonal skills, a keen attention to detail, and proficiency in Microsoft Office. The firm values proactivity and discretion, and offers a professional work environment with opportunities for personal growth.

Qualifications

• Prior experience as an assistant or in an administrative role.
• Ability to multi-task and prioritize effectively.
• Strong work ethic with a positive attitude.

Responsibilities

• Proactive diary management and arranging travel.
• Liaising with stakeholders and organizing meetings.
• Coordinating office-wide administrative processes.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Discretion

Microsoft Office skills

Job description

Job Description

The Executive Office plays an integral role in setting and advancing Goldman Sachs’ corporate strategy, and in preserving the firm’s distinctive culture. We are responsible for safeguarding the firm’s relationship with alumni, clients, shareholders, policy makers, and the broader public, while ensuring that our own people remain informed about the firm’s evolving priorities. We also partner with the businesses to source high-impact opportunities in line with the firm’s social and sustainability agendas.

The Office of Government and Regulatory Affairs

The Office of Government and Regulatory Affairs (OGRA) which sits within the Goldman Sachs Executive Office, plays an integral role in setting and advancing Goldman Sachs’ public policy and advocacy strategy. It promotes constructive relations with governments and regulators, and responsible for developing and implementing a comprehensive regulatory and legislative advocacy strategy and public policy agenda to benefit the firm. A global group, the OGRA develops and manages relationships with key national and international regulatory and legislative officials, and manages Goldman Sachs participation in advocacy-oriented efforts, among other things. The OGRA has an integrated regulatory and legislative function.

Role Description

The OGRA is hiring in London. This role is for a full time assistant to support OGRA in EMEA.

Duties

• Proactive diary management
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner
• Arranging internal and client meetings and events on and off the GS campus - booking of venues, conference rooms and catering, registering guests, ensuring materials organized
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
• Efficiently coordinating office-wide administrative processes with internal and external parties
• Acting as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
• Flexibility to support assistant colleagues and cover when necessary
• Five days a week in office
  
  

Skills & Experience Required

• Prior experience as an assistant, or in an administrative and/or customer service role
• Solid organizational skills – ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively within local, regional and global assistant team
• Ability to communicate clearly, concisely and confidently
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and stay professional in a busy environment
• Discretion – ability to handle sensitive matters confidentially at all times
• Microsoft Office / M365 skills (Outlook, Word, Excel)
  
  

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

The Goldman Sachs Group, Inc., 2023. All rights reserved.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.