Executive Office Manager (108171-0525)

University of Warwick; Coventry; On-site; GBP 40,000 - 55,000; Full time

Job summary

The University of Warwick is seeking an Executive Office Manager to support the Vice-Chancellor and University Executive Board in achieving strategic initiatives. This role involves leading a medium-sized team, enhancing office efficiency, and developing high-level administrative processes in a dynamic environment. The position requires a highly organized professional who thrives in complex situations and possesses strong leadership capabilities.

Benefits

Attractive pension scheme

30 days holiday plus Christmas closure

Learning and development opportunities

Generous parental leave policy

Onsite childcare facilities

Flexible working options

Qualifications

• Proven experience in leading medium-sized teams through change.
• Ability to build strong professional relationships at executive level.
• Exceptional skills in diary management and event coordination.

Responsibilities

• Support the Vice-Chancellor and Executive Board in delivering strategic objectives.
• Lead a medium-sized team providing executive and administrative support.
• Ensure seamless operations and proactive support during transition periods.

Skills

Leadership

Organizational Skills

Communication

Problem-Solving

Education

Relevant degree or equivalent experience

Job description

22 hours ago Be among the first 25 applicants

University of Warwick provided pay range

This range is provided by University of Warwick. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

About The Role

For informal enquiries, please contact Dr Chris Twine at [e-mail]

As Executive Office Manager, you will play a pivotal role at the heart of the University’s leadership, supporting the Vice-Chancellor and the University Executive Board to deliver on their strategic ambitions. Reporting daily to the Vice-Chancellor’s Executive Officer, you will work closely with them to ensure seamless operations and proactive support for the University’s senior leaders.

This is an opportunity to lead a medium-sized team providing high-level executive and administrative support in a dynamic, high-profile environment. You’ll be instrumental in shaping processes, enhancing office operations, and driving continuous improvement. A key part of your role will be leading your team through periods of change—fostering resilience, adaptability, and a commitment to continuous improvement while maintaining the highest standards of service.

This role offers the chance to work alongside senior leadership on initiatives that impact the entire University, building strong professional networks within and beyond the institution. Unlike similar roles elsewhere, this post places you at the intersection of strategy, operations, and leadership, providing both variety and influence. If you’re looking to make a meaningful contribution within an institution that values professional development, collaboration, and excellence, this is an outstanding opportunity.

About You

We are seeking an experienced leader and administrator who thrives in fast-paced, complex environments. With a strong track record of leading medium-sized teams through change, you foster resilience, adaptability, and continuous improvement, inspiring others to achieve high standards even in challenging circumstances. Your proven ability to manage high-performing teams equips you to support individuals and drive results.

You are highly organised, solutions-focused, and adept at building strong professional relationships at executive level. You work confidently with senior leadership and are comfortable reporting directly to the Vice-Chancellor’s Executive Officer, keeping them informed while collaborating on priorities and issues. Your ability to juggle complex diary management, event coordination, and sensitive communications with tact and discretion sets you apart. You combine excellent interpersonal skills with sound judgement, diplomacy, and the ability to influence others appropriately. Above all, you are committed to delivering outstanding professional support, inspiring those around you to uphold the highest standards.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

About The Department

The University Executive Office is the hub of senior leadership, supporting the Vice-Chancellor and Executive Board in delivering the University’s strategic objectives. We are a professional, collaborative team working in a high-profile environment where discretion, efficiency, and proactive problem-solving are key.

Our department is distinctive for its close working relationships with senior leaders and its integral role in University governance and operations. Joining our team means leading a team and working daily alongside the Vice-Chancellor’s Executive Officer, becoming part of a supportive, professional culture with opportunities to engage across the breadth of the University’s activities.

About The University

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

• QS World University Rankings 2024
• Research Excellence Framework 2021
  
  

To find out more about us visit our website.

How to Apply

CLOSING DATE: Sunday 29th June 2025 at 23:55 (BST)

To apply, please click ‘Apply’ below and submit an application form by the closing date.

Please plan for any potential delays as you will not be able to submit an application form past this deadline (even if you opened the form at, say, 23:30).

You will have to attach a CV and a cover letter.

• Your CV should include your employment history (including your most recent employment), your education history, and any other relevant experience.
• Your cover letter should explain your motivations for applying to the role. It should also explain, using examples, how you meet each of the essential and desirable criteria detailed in the Job Description PDF document below. Please note that all essential criteria must be met by candidates who are invited to interview.
  
  

Please see here for guidance on writing a cover letter. We highly recommend using individual criteria as headers and explaining below, using examples, how you meet the criterion, though you are free to format the letter as you wish.

To streamline our hiring processes, we can only accept applications submitted via our official careers webpage, warwick-careers.tal.net.

• Interview Date: To be confirmed
• Start Date: As soon as possible
  
  

What we Offer

We will provide you with a great range of benefits, which include an attractive pension scheme, 30 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here.

We are proud to say that we are a Living Wage employer.

If you are considering relocating to the UK, read our Relocation Guide to find out more about what Warwick has to offer and what might be involved in the process.

Our Commitment to Inclusion

Warwick is committedto building an organisation ofmutual respectanddignity, promoting awelcoming, diverse, and inclusive workingand learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to berecognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpageshere.

The University currently holds aRace Equality Charter Bronze Award,Athena Swan Sliver Awardand aDisability Smart Bronze Award.Further information on all of the University's Awards and Accreditations can be found here. The University of Warwick is also one of the six founder institutions of theEUTOPIA European University Alliance.

Disclosure & Barring Service (DBS)

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

In line with the DBS Code of Practice, the successful candidates for any roles involving regulated activity, will be subject to a DBS check at the appropriate level. The University will take all necessary measures to ensure that any individual subject to a barring order does not undertake any work with the barred group specified (i.e. children and/or adults).

We expect all employees, volunteers, and partners to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University undertakes not to discriminate against anyone who makes a disclosure relating to a conviction. The information disclosed at application stage is only visible to the central DBS team (i.e. not recruiting managers) to ensure there is no bias during the shortlisting process.

Job Description

JD - Executive Office Manager (108171).pdf – 109KB Opens in a new window

Right to Work in the UK

If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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