Executive Office Manager

Volkswagen Financial Services (UK); Milton Keynes; Hybrid; GBP 38,000 - 47,000; Full time

Benefits offered by this job

Income protection

Life assurance

Retail discount vouchers

Care Concierge

Will writing service

Cycle to work

Private medical insurance

Loan car scheme

Critical illness cover

Dental cover

Job summary

Volkswagen Financial Services (UK) in Milton Keynes is seeking an Executive Office Manager to be the trusted partner to the CEO and CFO, ensuring executive priorities and governance activities are delivered effectively.

You will coordinate board packs, manage multiple priorities, and build relationships with senior stakeholders. The role is predominantly office-based with hybrid flexibility and a competitive benefits package.

Qualifications

• Exceptional organisational and planning skills to manage multiple activities and priorities.
• Strong communication and stakeholder management to build credibility and trust quickly.
• Excellent analytical capability to interpret data and provide executive-level insights.
• Commercial awareness across diverse business activities and stakeholders.
• Experience in fast-paced, ambiguous environments.
• PowerPoint skills for executive-quality presentations.

Responsibilities

• Provide proactive support to CEO and CFO, ensuring preparation for meetings and strategy discussions.
• Coordinate Board of Management packs, Commercial Steering Group packs, and governance activities.
• Manage multiple priorities and deadlines with high attention to detail.
• Analyze complex information and present concise executive insights and recommendations.
• Build trusted relationships with senior stakeholders across the business and Volkswagen Group.
• Coordinate high-profile meetings and investor events.
• Identify opportunities to improve processes through automation and reporting.
• Be a calm, confidential point of contact in a fast-paced Executive Office.

Skills

Organisational skills

Stakeholder management

Analytical capability

Commercial awareness

Ambiguity handling

PowerPoint

Power Automate

Tableau

Continuous improvement

Confidentiality

Tools

Power Automate

Tableau

Job description

SALARY: From £42,692.00 pa dependent on experience

LOCATION: Milton Keynes

HYBRID WORKING: Our current hybrid working policy requires a minimum of 60% of working time to be based in the Milton Keynes office however, flexibility is expected and, given the nature of this role and the need to provide consistent, in-person support to the CEO and CFO, candidates should expect to be office-based for the majority of the working week, with full-time office attendance required when business needs dictate.

HOURS / CONTRACT TYPE: Full time permanent

CLOSING DATE: 21st October

We're looking for an Executive Office Manager to be the trusted partner to our CEO and CFO, ensuring executive priorities, governance activities, and strategic initiatives are delivered effectively.

What you’ll be doing:

• You'll be providing proactive support to our CEO and CFO, ensuring they are fully prepared for key meetings, events, and strategic discussions.
• Coordinating Board of Management packs, Commercial Steering Group packs, and executive governance activities.
• Managing multiple priorities, projects, and deadlines simultaneously while maintaining exceptional attention to detail.
• Analysing and consolidating complex information into clear, concise, executive-level insights and recommendations.
• Building trusted relationships with senior stakeholders across the business, Volkswagen Group, our Brands, and the retailer network.
• Coordinating high-profile meetings, sales conferences, investor events, and executive activities.
• Identifying opportunities to improve processes through automation, reporting, and more efficient ways of working.
• Acting as a calm and credible point of contact within a fast-paced Executive Office environment, handling confidential matters with discretion and professionalism.

What you’ll bring:

You'll be a highly organised, proactive professional who thrives in a fast-moving environment and enjoys operating at the centre of business activity.

You'll have a strong delivery mindset, exceptional judgement, and the ability to balance competing priorities whilst building trusted relationships at all levels.

Essential Experience & Skills

• You will have exceptional organisational and planning skills and can manage multiple activities and priorities simultaneously.
• Strong communication and stakeholder management skills with the ability to build credibility and trust quickly.
• Excellent analytical capability, including the ability to identify issues, spot errors, interpret data, and condense complex information into meaningful insights.
• Commercial awareness and confidence operating across a broad range of business activities and stakeholders.
• Experience working within complex, fast-paced, and sometimes ambiguous environments.
• A flexible, pragmatic, and solutions-focused approach with the ability to remain calm under pressure.High levels of integrity, professionalism, and confidentiality.
• Strong PowerPoint skills with experience producing executive-quality presentations and briefing materials.
• Experience using reporting, automation, and productivity tools such as Power Automate and Tableau.
• A continuous improvement mindset with a passion for enhancing processes and ways of working.

What’s in it for you?

Bonus:

Discretionary 10% on-target bonus (based on personal and Group company performance)

Pension:

Employer pension contribution of 9% (based on employee contribution of 3%). VWFS will pay 6% if employee chooses a 2% employee contribution.

Car schemes*:

Choice of Employee Car Ownership (ECO) scheme for petrol/diesel and hybrid vehicles plus car insurance. OR Company Car scheme for Battery Electric Vehicles (BEVs) plus car insurance cover for you and a partner/eligible family member.

Other benefits:

From day 1 we provide income protection, life assurance (4x salary), retail discount vouchers, access to Care Concierge (a service to support carers of adults), along with other salary sacrifice options including a will writing service and cycle to work (subject to scheme restrictions). Following successful completion of probation, you will have access to private medical insurance for you (with the option to buy additional family cover), access to our loan car scheme for up to 2 cars for your partner or eligible family members (subject to scheme restrictions) and during our annual benefit window you can purchase critical illness cover and dental cover, so you can select the benefits that matter to you.

Why join VWFS UK?

You’ll have the opportunity to make a difference by helping us to achieve our mission.

Our mission is straight forward; we want to be 'The Key to Mobility'. That means we make getting from A-to-B as easy and simple for as many people as possible. To truly meet the mobility needs of people in a changing world, our offering goes beyond traditional vehicle financing. We do this by providing a range of finance and aftersales products on Volkswagen Group vehicles, as well as developing innovative mobility products designed to solve real problems and support our customers.

No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

VWFS is proud to be an inclusive employer and encourages applications from a diverse range of candidates. Diversity, Equity & Inclusion isn’t just a statement for us, we encourage and aspire for all our colleagues to be their 100% self. If you need any reasonable adjustments to assist you with the application and/or recruitment processes, please contact our Resourcing Team.

This role does not meet the UKVI’s criteria for the skilled worker sponsorship route, therefore we are unable to accept candidates requiring sponsorship for this role.