Executive Office & Governance Manager

Royal Society of Medicine; Greater London; On-site; GBP 50,000 - 75,000; Full time

Job summary

Royal Society of Medicine in London invites applications for an Executive Office & Governance Manager. This high-profile role supports the Chief Executive, CFOO and President, coordinating executive office operations, governance processes and strategic priorities.

You will manage complex diaries, meetings, travel and stakeholder engagements, coordinate Council and committee cycles, and drive efficiency through Microsoft 365 and Copilot.

Qualifications

• Experience supporting senior executives, boards or leadership teams.

Responsibilities

• Provide high-level support to the Chief Executive, CFOO and President.
• Manage complex diaries, meetings, travel and stakeholder engagements
• Support implementation of the RSM's strategic plan and organizational priorities
• Coordinate Council and committee meeting cycles, papers, minutes and actions tracking
• Support Trustees and governance processes
• Maintain organizational risk and business continuity documentation
• Manage contract registers and key renewals/deadlines
• Coordinate Executive Team actions, reporting and organizational projects
• Drive efficient ways of working through Microsoft 365 and Copilot

Skills

Executive support

Governance administration

Diary management

Stakeholder management

Minute taking

Microsoft 365

Tools

Copilot

Job description

Join the Royal Society of Medicine and help shape the future of one of the UK's most respected healthcare charities.

The Royal Society of Medicine (RSM) is entering an exciting new chapter, with a new strategy launching from October 2026 focused on growing member value, expanding learning opportunities, strengthening financial sustainability and increasing our impact across healthcare.

We are looking for an exceptional Executive Office & Governance Manager to work closely with our Chief Executive, Chief Finance & Operations Officer and President.

About the role

This is a high-profile and varied role at the heart of the organization, combining executive support, governance administration and organizational coordination.

You will act as a trusted partner to the Chief Executive, helping to coordinate strategic priorities while ensuring the smooth operation of the Executive Office, Council and committee processes.

Key responsibilities include:

• Provide high-level support to the Chief Executive, CFOO and President
• Manage complex diaries, meetings, travel and stakeholder engagements
• Support implementation of the RSM's strategic plan and organizational priorities
• Coordinate Council and committee meeting cycles, papers, minutes and actions tracking
• Support Trustees and governance processes
• Maintain organizational risk and business continuity documentation
• Manage contract registers and key renewals/deadlines
• Coordinate Executive Team actions, reporting and organizational projects
• Drive efficient ways of working through Microsoft 365 and Copilot

We are looking for someone with:

• Experience supporting senior executives, boards or leadership teams
• Excellent organization, planning and prioritization skills
• Strong written communication and minute-taking skills
• Experience with governance, committee or board processes
• Excellent attention to detail and stakeholder management skills
• Confidence handling sensitive and confidential information
• Advanced Microsoft 365 skills

Experience within a charity, membership organization, professional body, university, Royal College or similar environment would be advantageous.

Why join the RSM?

This is an exceptional opportunity to:

• Work directly with the Chief Executive and President
• Build relationships with senior leaders, Trustees and healthcare professionals
• Gain valuable exposure to strategy, governance and organizational leadership
• Contribute to a major organizational transformation programme
• Develop expertise across executive support, governance and organizational management
• Make a meaningful contribution within a collaborative, mission-driven organization dedicated to advancing healthcare

We recognize that people develop skills and experience in different ways. You do not need to meet every requirement to apply — we welcome applications from candidates whose experience has been gained through employment, voluntary work, education, community leadership, lived experience or other relevant routes.

Equality, Diversity & Inclusion

The RSM is committed to creating an inclusive workplace where everyone feels welcome, respected and able to thrive. We welcome applications from suitably qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

We are committed to fair and accessible recruitment, including reasonable adjustments throughout the application and interview process.