Executive Office Co-ordinator

kaaru; Oldbury; On-site; GBP 25,000; Full time

Job summary

A leading company in fashion design seeks an organised Executive Office Co-ordinator in Oldbury. This role involves administrative duties, invoice management, and supporting commercial activities, ideal for a proactive individual looking to develop in a collaborative environment.

Benefits

Competitive salary

Supportive working environment

Opportunity for career progression

Qualifications

• Previous administrative or office coordination experience preferred.
• Proficient with Xero or similar invoicing/accounting software.
• Confident using logistics or courier booking platforms.

Responsibilities

• General administrative duties including filing and document preparation.
• Managing the company calendar and coordinating diaries for key personnel.
• Preparing and sending customer invoices using Xero accounting software.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive approach

Multitasking

Tools

Xero

Logistics software

Courier booking platforms

Job description

Job Title: Executive Office Co-ordinator

Salary: £25,000 per annum

Hours: Monday to Friday, 9:00am 5:00pm

Location: Oldbury

365 People are hiring for one of our clients who specialise in the design and production of high-quality trousers. We are seeking a reliable and organised Executive Office Co-ordinator to support daily business operations.

Role Overview

The Executive Office Co-ordinator will be the central point of contact for administrative and commercial support across the business. This is a varied and hands-on role, ideal for someone who thrives in a fast-paced environment and is comfortable managing a broad range of tasks.

Key Responsibilities

General administrative duties including filing, document preparation, and office organisation

Answering and directing phone calls and handling email correspondence

Managing the company calendar and coordinating diaries for key personnel

Preparing and sending customer invoices using Xero accounting software

Booking shipments via logistics software

Supporting commercial activities such as liaising with suppliers, tracking orders, and supporting sales initiatives

Maintaining office supplies and assisting with general office upkeep

Providing ad hoc support to the management team as needed

Key Skills & Experience Required

Previous administrative or office coordination experience preferred

Proficient with Xero or similar invoicing/accounting software

Confident using logistics or courier booking platforms

Strong organisational skills and attention to detail

Excellent written and verbal communication skills

Ability to multitask and prioritise workload effectively

A proactive and team-oriented approach

What Our Client Offers

Competitive salary of £25,000 per annum

A supportive and collaborative working environment

The opportunity to be involved in a growing fashion brand

Potential for role development and career progression