Executive Office Administrator - Senior Level, Supporting UHNW Principals

Anderson Hoare Limited; Greater London; On-site; GBP 95,000 - 100,000; Full time

Job summary

Anderson Hoare Limited is seeking an experienced Senior PA/EA to support two Global Coordinators in a central London private office. This fast-paced role demands exceptional organisation, discretion, and the ability to adapt quickly to shifting priorities in a high-pressure environment.

The ideal candidate will bring 10+ years in a corporate PA/EA role, excel in Microsoft Office, and be comfortable with governance and protocol within a formal setting.

Qualifications

• Minimum 10 years' experience in a PA, EA, or senior administrative role within a corporate, high-pressure environment.
• Experience in a private household is beneficial but not essential; must understand protocol and work with a team.

Responsibilities

• Support two Global Coordinators with a varied workload in a fast-paced setting.
• Manage online filing, database maintenance, and auditing records for accuracy.
• Prepare documents for meetings and ensure timely review.
• Research training for AI platforms and productivity tools for the team.
• Set up auto-filing rules in Outlook and manage mail-merge tasks for communications.
• Coordinate calendars across electronic and paper formats and verify time zones for international scheduling.

Skills

PA/EA experience

High-pressure environments

Attention to detail

Research

Time management

Discretion

Reliability

Organisational skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

This is a rare opportunity to work at the heart of a private office supporting UHNW global business leaders. We are looking for an experienced, highly organised administrator for an immediate, fast-paced role based in Central London. This is a demanding environment that calls for someone who thrives under pressure and can pivot quickly.

Corporate experience is essential, with a minimum of 10 years in a PA, EA, or senior administrative role. This is a large private house and while previous experience in a formal household setting isn't essential, candidates must come from a corporate background and must understand protocol without fuss, working well with the wider team.

Familiarity with shifting priorities and long-term project management is essential, alongside a genuinely proactive approach to efficiency.

Key Responsibilities

The post holder will support two busy Global Coordinators, so the workload will be varied and constantly evolving. Projects are likely to include but are not limited to:

• Ongoing admin-heavy projects such as online filing and database management
• Auditing records -checking formatting, sourcing and verifying information, locating missing detailsand updating notes and professional titles to reflect current status
• Printing and preparing documents for meetings to ensure timely review
• Researching and sourcing training for the team, particularly around AI platforms and productivity tools
• Setting up auto-filing rules in Microsoft Outlook for incoming emails, with the judgement to ensure only the right emails are filed
• Managing mail merges for press releases, event invitations and similar distributions
• Cross-checking calendars across the board -electronic and paper for consistency, with the attention to detail needed to avoid time zone mismatches when scheduling internationally

What We Are Looking For

• Essential experience: Minimum 10 years' experience in a PA, EA, or senior administrative role, with a corporate background, gained in a high-pressure environment
• Software mastery: Expert-level Microsoft Office skills, particularly Excel and Word, with advanced Outlook expertise
• Speed & accuracy: Fast, accurate note-taking, quickly turned into polished, professional documents
• A keen eye for detail: Confidence checking documents, verifying entries and ensuring supporting materials are correctly maintained
• Resourcefulness: Comfortable with in-depth research; able to think laterally, find the seemingly unfindable, and stay tenacious
• Polished presentation: This is a formal working environment where business dress is worn at all times
• A calm, methodical manner, with absolute discretion
• Reliability: A self-starter who needs minimal supervision and can hit the ground running from day one
• Full-time presence required in the office

Salary £95,000-£100,000 + DOE