Executive Business Partner/Office Manager

Executive Business Partner / Office Manager

We're looking for a dynamic and highly organized individual to join our team as an Office Experience & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will report to the HR Executive Business Partner and primarily support the VP APAC.

What You'll Do :

• Executive Assistance :
• Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting.
• Prepare and organize meeting materials, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Champion DoorDash's company culture and values, fostering a positive and inclusive work environment.
• Organize and facilitate team-building activities, social events, and employee recognition programs.
• Act as a liaison between employees and management, addressing concerns and promoting open communication.
• Be a positive and proactive presence in the office, building relationships and fostering a sense of community.
• Event Coordination :
• Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings.
• Manage event logistics, including venue selection, catering, and attendee registration.
• Coordinate with vendors and suppliers to ensure seamless event execution.
• Manage event budgets and track expenses.
• Office Management :
• In partnership with our real estate and office partners, be the conduit to day-to-day operations of the ANZ offices, ensuring a clean, organized, and efficient workspace.
• Manage office supplies, equipment, and vendor relationships to maintain a productive office environment.

What You'll Bring :

• Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with a positive and approachable demeanor.
• A proactive and resourceful attitude, with a passion for creating a great office environment.
• Proficiency in Google Suite tools and other relevant software applications.
• A genuine enthusiasm for DoorDash's mission and values.

What We're Looking For...

• 5+ years of experience in an administrative support role
• Expertise with G-suite tools, including Google Calendar, Gmail, and Slides
• Proficiency in event planning, project planning, and budgeting
• Exceptional communication skills
• A history of being a top operator in a growing organization, such as a tech startup or large tech company
• Enjoy diagnosing issues and implementing creative solutions to solve challenges