Executive Business Coordinator

Roofing Talent America; Hamilton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading roofing recruitment agency in Hamilton is seeking an Executive Business Coordinator to manage the CEO's schedule, oversee communications, and ensure smooth operations. This role offers a competitive salary with performance-based bonuses and includes mental health support and wellbeing initiatives. The ideal candidate thrives in a fast-paced environment and excels in organization and communication.

Benefits

Competitive salary

Performance-based bonuses

5x therapy sessions paid by the company

4x mindset coaching sessions paid by the company

90-minute lunch for health and wellness activities

Qualifications

• Ability to manage CEO's travel, responding promptly to clients.
• High-level organization skills to keep vital processes smooth.
• Experience supporting high-level executives in an efficient manner.

Responsibilities

• Manage CEO's travel and diary effectively.
• Own communication processes with clients for the CEO.
• Keep internal documents organized for quick access.

Skills

Highly organized problem solver

Proactive and resourceful

Strong communicator

Detail-oriented multitasker

Ability to thrive in a fast-paced environment

Confidential and discreet

Job description

Executive Business Coordinator

Location: Hamilton, Scotland (Office-Based)Hours: FlexibleSalary: Competitive + Performance Based Bonuses

About Roofing Talent America

Roofing Talent America is the market leader in roofing recruitment, connecting America’s top roofing contractors with technically and culturally fit candidates—fast. We operate at a high level, with ambitious growth goals and a commitment to excellence in everything we do.

The Role: The Backbone of Our CEO’s Success

This is not your average admin role. As our Executive Business Coordinator, you’ll be at the core of our operations, keeping the CEO and leadership team efficient, organized, and focused on driving the business forward.

You will be trusted with high-level responsibilities, ensuring smooth international travel, managing communication with clients, and handling vital company processes. If you love being the person who makes everything run like clockwork, this is the role for you.

Your Responsibilities:

• CEO Travel & Diary Management – Book flights, hotels, transfers, and coordinate the CEO’s schedule for international trips.

• Inbox & Communication Management – Take ownership of the CEO’s inbox, responding to clients and ensuring key matters are handled efficiently.

• Internal Document Coordination – Keep company documents organized, ensuring quick access to critical information.

• Company Data & Reporting – Track and compile staff stats, key performance metrics, and business insights for CEO review.

• Executive Support – Assist the COO and Business Director as needed, ensuring seamless collaboration across leadership.

• Marketing & Content – Help coordinate the marketing content calendar and assist with content creation.

• Office & Operations Management – Keep the fridge stocked, maintain a tidy office, and create an organized, high-performance environment.

• Training & Events – Organize company training, team events, and celebrations to keep morale high.

• Staff Recognition – Ensure staff feel valued by organizing birthday presents and celebrations.

• General Executive Assistance – Support the CEO with any admin-heavy tasks, allowing him to focus on high-level business strategy.

Who You Are:

• A highly organized problem solver who thrives on keeping everything running smoothly.

• Proactive and resourceful—you anticipate what needs to be done before being asked.

• A strong communicator who can manage client relationships with professionalism.

• A detail-oriented multitasker who can juggle multiple responsibilities without dropping the ball.

• Someone who thrives in a fast-paced, high-performance environment.

• A trusted right-hand person who understands the importance of confidentiality and discretion.

Why Join Roofing Talent America?

• Work directly with the CEO and leadership team, playing a vital role in the company’s success.

• Be part of a fast-growing, industry-leading company with ambitious goals.

• A dynamic, rewarding environment where no two days are the same.

• Competitive salary with performance-based bonuses.

• 5x therapy sessions paid for by the company - because mental health matters.

• 4x mindset coaching sessions paid for by the company—level up your thinking and performance.

• 90-minute lunch for health and wellness-related activities—whether it's the gym, a walk, or recharging.

Ready to Own This Role?

If you are obsessively organized, thrive under pressure, and love being the person who makes everything happen, we want to hear from you.

Apply now and be a key part of our journey to the top.

INDHP