Executive Assistantand Office Manager

Bain and Gray; London; On-site; GBP 50,000 - 55,000; Full time

Job summary

A boutique property investment company in London is seeking an experienced Executive Assistant for an 8-month maternity cover. The successful candidate will provide sole support to the CEO and a partner, manage diaries, and handle various office management tasks. Previous experience in a similar role, particularly within property or investment, is essential, along with strong organizational and communication skills. The role offers a competitive salary of £50,000 to £55,000, with additional benefits.

Qualifications

• Experience in property, investment or professional services.
• Around 4 years of EA and office management experience.
• Support at Director/CEO level in a smaller company.

Responsibilities

• Managing diaries and organizing meetings.
• Coordinating travel and event logistics.
• Handling HR-related tasks such as onboarding and benefits management.

Skills

Diary management

Relationship management

Event coordination

HR management

Marketing support

Office management

Job description

Executive Assistant

TP6876

Salary: £50,000 to £55,000 + bonus + benefits

8-month maternity contract

Location: West End, London

A new anddynamic EA position has come in to support a down-to-earth, highly impressive property investment company in the West End. With a close-knit team of 12 people, you will be the sole support, primarily supporting the CEO and one of the Partners as well as ensuring the office runs smoothly. They are a firm that truly values their employees; they have fostered an amazing culture and are a close-knit, collaborative team and work extremely welltogether. A varied role, they are looking for someone to come and hit the ground running in September for 8 months.

The responsibilities:

• Diary and meeting management
• Board support
• Relationship management/Point of contact
• Managing logistics for all travel arrangements
• Events management – coordination of events for clients and internal teams
• Assisting with the preparation of reports and presentations (ppt, printing and binding)
• HR: Management of staff benefits package; pension, health, insurance etc. Onboarding and offboarding employees. Induction packs. Maintain employee records – holiday/ sickness
• Marketing: Support with branding and design work for the company, updating company websites and LinkedIn pages.
• IT: Software sourcing, IT enquiries
• Office Management: Maintenance, liaising with suppliers, health and Safety and office supplies

The idealcandidate will have:

• Previous experience working in property, investment or professional services
• Immediately available to start on 18th August 2025
• Around 4 years EA and Office Management experience
• Supported at Director/CEOlevel in a smaller company

If this sounds like you, then please do apply today!

Bain and Gray are an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industrysectors. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.