Executive Assistant - UK - Remote

Worldwide Clinical Trials; Nottingham; Remote; GBP 35,000 - 45,000; Full time

Job summary

A global clinical research organization in Nottingham is looking for an experienced Executive Assistant. The role involves providing high-level support to senior executives, coordinating complex travel arrangements, and managing busy calendars. Candidates should have over 5 years of experience, strong organizational and interpersonal skills, and be proficient in Microsoft Office. Join us to make a difference in the world of clinical research.

Qualifications

• 5+ years office/business experience working as an executive assistant for a global organization.
• Strong knowledge of MS Office applications and ability to generate products for internal and external use.
• Extensive familiarity with travel planning applications.

Responsibilities

• Provide high-level customer service to senior executives and external customers.
• Coordinate travel arrangements including domestic and international flights.
• Manage complex and proactive calendars, arranging meetings across multiple time zones.

Skills

Interpersonal skills

Problem-solving abilities

Attention to detail

Organizational skills

Tools

Microsoft Office

Microsoft Teams

Concur

Job description

Who We Are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What the Workplace Management and Services Department does at Worldwide

A key partner of the People leadership team, the Workplace Management & Services team works to lead the company’s global strategy and delivery of workplaces that embody the culture of the company and integrate sustainability.

Workplace Management and Services collaborates in close partnership with the People team, Finance team, line managers and other stakeholders to act as the subject matter experts within the company, ensuring that programs are developed on time and within budget to continuously improve the workplaces within the company.

What You Will Do

• Provide a high level of customer service to senior executives, business associates and external customers.
• Coordinate travel arrangements and detailed trip itineraries involving flights, hotels and ground transport. This will include domestic and international travel which may require visas.
• Complex and proactive calendar management, including arranging meetings with direct reports and regular leadership meetings. Schedule meetings in the U.S and abroad, taking into consideration various time zones involved in meetings with global attendees.
• Management of SharePoint calendars, ensuring that events are entered in a timely manner by themselves and colleagues
• Organisation of off-site meetings and conference attendances for senior executives.
• Rapidly changing priorities and conditions

What You Will Bring To The Role

• Ability to prioritize, organize and be flexible where needed with a high attention to detail.
• Strong interpersonal skills to engage with senior executives, internal and external customers.
• Ability and enjoyment of working on a wide range of tasks and projects simultaneously.
• Confidence and ability to address and escalate challenging situations in an effective and rapport building manner
• Sound knowledge of MS Office products and an ability to learn and adapt to new technology and systems

Your Experience

• 5+ years office/business experience working as an executive assistant for a global organisation
• Experienced with Microsoft Office applications with ability to generate products that are suitable to internal and external use. Knowledge of Microsoft Teams is a plus.
• Ability to anticipate needs and prioritise as these needs change.
• Excellent critical thinking skills and problem solving abilities.
• Extensive familiarity with travel planning applications. Knowledge of Concur would be a plus.

We love knowing that someone is going to have a better life because of the work we do.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.