Executive Assistant, UK Public Policy

Amazon; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player seeks a motivated Executive Assistant to support its UK Public Policy team. This exciting role involves providing high-level administrative support, managing complex schedules, and coordinating travel for senior executives. The ideal candidate will exhibit exceptional planning and organizational skills, thrive in a fast-paced environment, and demonstrate a proactive approach to anticipating team needs. Join a diverse and inclusive workplace where your contributions will be valued, and you will have the opportunity to make a significant impact in a dynamic global organization. If you are ready to take on challenges with a positive attitude, this role is perfect for you.

Qualifications

• Strong history of high performance as an Executive Assistant.
• Ability to handle confidential information and work with senior executives.

Responsibilities

• Provide seamless administrative support to team Directors.
• Manage complex diary scheduling and travel coordination.
• Plan events and provide logistical support for executive visits.

Skills

Planning

Time-management

Organization

Attention to detail

Communication

Education

Experience as an Executive Assistant

Tools

Microsoft Office

Job description

Job ID: 2842094 | Amazon UK Services Ltd.

We are seeking an exceptionally bright and motivated Executive Assistant with a strong history of high performance to support the UK Public Policy team. You will report to the team's Director and support her, another Director and her teams with smart business planning and execution of various activities, including external facing engagement and events. You will work collaboratively with other Executive Assistants in public policy teams across Europe and globally. This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. You will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. Ideally, you will also have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment. A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. We are looking for someone who can complete complex tasks and projects quickly with little to no guidance, who is strong in anticipating team needs, and who can react with appropriate urgency to unexpected developments or situations.

Key job responsibilities

Responsibilities for this position include:

1. Seamless administrative support to the two team Directors, including complex diary management, meeting room booking and travel.
2. Team's budget tracking, including raising POs, invoice payment and expense processing.
3. Event planning, including team off-sites and support with external visits to Amazon's operations.
4. Logistical support for senior executive visits.
5. Meticulous document filing.
6. Other tasks required to support the team such as on-boarding of new hires, creating presentations, and recording team's engagement.

BASIC QUALIFICATIONS

• Knowledge of Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed.

PREFERRED QUALIFICATIONS

• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.
• Experience with event planning and space management.
• Experience of working within a matrix organization.
• Experience of working with government and/or policy stakeholders.
• Experience of working across countries and time zones within a global organization.

Amazon is committed to a diverse and inclusive workplace. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.

If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit this link for more information.

Posted: October 17, 2024 (Updated 3 days ago)