Executive Assistant to VAVE Engineering Director - J36203409

Caresoft Global Limited; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment consultancy is looking for an Executive Assistant to support the Vehicle Engineering Director in Gaydon, Warwickshire. The role requires excellent organizational skills, experience in a fast-paced environment, and proficiency in Microsoft Office. You will manage complex diaries, coordinate events, and provide essential administrative support during this contract role until March 2026.

Qualifications

• Experience in an executive assistant/personal assistant role.
• Detail-oriented with good time management skills.
• Ability to work in a fast-paced, changing environment.

Responsibilities

• Provide administrative support to Vehicle Engineering Director.
• Coordinate complex diary management.
• Plan events including logistics and catering.

Skills

Executive assistant experience

Analytical and problem-solving skills

Organizational skills

Strong written and verbal communication skills

IT skills, particularly Microsoft Office

Tools

SAP

SAPConcur

Job description

Job Description

Job Title: Executive Assistant to VAVE Engineering Director

Location: Gaydon, Warwickshire

Rate: £21.88ph via an Umbrella Company (Inside IR35) or £16.42ph PAYE

Employment Type: Contract (Currently financed until March 2026 - Maternity Cover)

Hours: Standard 40 Hours Per Week

Reference: J36203409

The Opportunity:

To provide exec assistant support to the Vehicle Engineering Director, their first line leadership team and the VAVE Business Office delivering excellent customer service and key business processes.

You will be an active contributor, delivering timely and efficient planning and administrative duties to support the leadership team. You will need to be creative and proactive in your delivery and adaptable in working style to a variety of daily challenges.

Key Accountabilities and Responsibilities:

• Provide administrative support to Vehicle Engineering Director, with complex diary co-ordination and management.
• Leading timely processing of approvals and supporting forward planning, travel & expense organisation for Vehicle Engineering Director and their first line leadership team.
• Planning and executing events - booking meeting rooms, venues, catering and general events logistics.
• Provide administrative support on the maintenance of documentation to enable effective delivery of team objectives, including forward reviews and briefing documents.
• Acting as a point of contact for the team and wider business on general departmental queries.
• Building your network and liaison with colleagues and external contacts to book travel and accommodation.
• Organising and storing paperwork, documents and computer-based information.
• Attending meetings, taking minutes and circulating notes where required.

Key Interactions:

• VAVE Tech Area Engineering Directors, Chief Engineers & Senior Managers.
• Others Personal Assistants and Business Managers across the business.
• Other business support team co-ordinators & leaders.

Knowledge, Skills and Experience:
Essential:

• Previous experience working in an executive assistant/personal assistant/administration role.
• Analytical and problem-solving skills.
• Proven ability to work in a fast-paced, changing organisation.
• Detail oriented with good organisational and time management skills.
• Strong written and verbal communication skills.
• Excellent IT skills - particularly with Microsoft Office.
• Confidentiality when dealing with sensitive information.

Desirable:

• Proven track record of demonstrating logic and analytical thinking.
• Existing knowledge of working with finance processes, venue booking and purchasing systems (e.g SAP, SAPConcur for Expenses & Travel).
• Experience of managing international visa process through travel agencies.

Personal Profile
Essential:

• A good team player who is able to work to pre-defined procedures and help to develop and share better ways of working.
• An individual with a customer focused approach.
• An individual with the ability to prioritise their workload.
• An individual with the ability to make timely decisions in line with agreed procedures and escalate as appropriate.
• Resilient and enthusiastic, an individual able to deliver results under pressure.
• Self-starter who is willing to pick up and learn unfamiliar tasks.

Desirable:

• Experience of working in Automotive OEM or Tier 1 supplier is desirable.

Additional Information:

INSIDE IR35

Do not miss out on your chance of interview - APPLY NOW!

Our Clients are unable to provide sponsorship for Tier 2 General Visas; therefore, only candidates eligible to work in the UK need apply!

Caresoft Global Limited operates as an Employment Business and Employment Agency.
We are an independent highly-experienced recruitment consultancy dedicated to specialist markets within the Automotive, Aerospace, Agricultural & Construction Industries.

No terminology within this advert is intended to unlawfully discriminate on the grounds of age, sex, race or disability and we welcome all applications.