Executive Assistant to the Mayor - Newham - Job - iPeople SC Solutions Limited

iPeople Solutions; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support the Mayor of Newham and Cabinet in their functions. The role demands excellent diary management, effective communication with various stakeholders, and a thorough understanding of local government operations. Candidates should possess previous executive assistant experience and the ability to handle confidential information sensitively.

Qualifications

• Experience as an Executive Assistant is essential.
• Knowledge of local government issues and public sector management is required.

Responsibilities

• Provides diary management and executive PA support to the Mayor.
• Organizes meetings and responds to requests for the Mayor.
• Maintains relationships with council members and handles communications.

Skills

Diary management

Handling confidential information

Public sector knowledge

Job description

Executive Assistant to the Mayor – Newham

iPeople SC Solutions is currently recruiting for anExecutive Assistant for our client based in Newham and surrounding areas.

The successful post holder will be an Assistant to the Mayor within the council, supporting the Mayor and Cabinet so that they can undertake their executive and civic functions effectively.

Duties and Responsibilities:

• Working with minimal supervision to provide an excellent diary management and executive PA support service to the Mayor.
• Supporting the Head of Mayor Office to provide an excellent office and administration function to the Mayor.
• Maintaining good relationships with the Chief Executive,Members, Corporate Directors, Strategic Adviser and their team members.
• Strong interface with the Head of Mayor’s Office and Strategic Adviser and team colleagues to ensure effective and efficient communications and support for the Mayor’s Office, where appropriate.
• Organising meetings and inviting appropriate attendees.
• Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meeting,
• Commissioning briefings for the Mayor and chasing as needed.
• Making travel and accommodation arrangements as required.
• Making any special arrangements for meetings or events as required such as booking photographer.
• Booking meeting rooms and refreshments as required.

Requirements:

• Knowledge of the issues facing local government, together with the legal, financial and political context of public sector management.
• Experience of handling confidential information sensitively
• Experience of dealing with residents in a front-facing manner and of negotiating satisfactory resolutions to difficult problems

Working hours: 36 per week, Monday – Friday (Minimum 3 days in the office per week)

Only candidates with previous experience as an Executive Assistant will be considered.

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