Executive Assistant to the Head of Department and Head of Administration and Finance

University of Oxford; Oxford; On-site; GBP 80,000 - 100,000; Full time

Job summary

A prestigious educational institution in Oxford seeks an experienced Executive Assistant to support the Head of Department. This key role entails managing complex schedules, facilitating high-level governance, and ensuring smooth departmental operations. Ideal candidates will demonstrate exceptional organisational skills, a proactive mindset, and experience in a fast-paced environment. The position offers full-time or part-time hours with a competitive benefits package.

Benefits

Excellent contributory pension scheme

38 days annual leave

Family leave schemes

Cycle loan scheme

Qualifications

• Experienced EA with a track record of supporting senior leaders.
• Ability to manage busy diaries and competing priorities.
• Outstanding organisational skills and excellent judgement.

Responsibilities

• Provide comprehensive executive support to the Head of Department.
• Manage complex schedules and high-level governance.
• Support the Business Administration Apprentice and develop administrative systems.

Skills

Organisational skills

Judgement

Communication

Problem-solving

Job description

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Executive Assistant to the Head of Department and Head of Administration and Finance, Oxford

Client:

University of Oxford

Location:

Oxford, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

f3979dced925

Job Views:

5

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

We are seeking a highly experienced and skilled Executive Assistant to provide comprehensive executive support to the Head of Department and Head of Administration and Finance in one of the world’s leading Computer Science departments. This is a key role at the heart of the department’s strategic leadership, ensuring smooth operations, managing complex schedules, and supporting high-level governance and decision-making. You will be a trusted gatekeeper, problem solver, and representative, someone who thrives on precision, discretion, and delivering exceptional service in a fast-paced environment. The role also includes management of the Business Administration Apprentice and developing streamlined administrative systems to ensure the office of the HoD and HAF runs efficiently and professionally. This is a fully on-site role, offered with either full-time hours (37.5 per week) or part-time hours (30 per week).

About You You will be an experienced EA with a track record of supporting senior leaders (ideally C-suite or equivalent), managing busy diaries, juggling competing priorities, and responding to shifting demands with calm efficiency. You’ll combine outstanding organisational skills with excellent judgement, a proactive mindset, and a warm, confident presence. Your ability to handle confidential matters, make sound decisions on behalf of senior figures, and communicate clearly and professionally, both in person and in writing, will be critical to success in this role. Experience in a university or public sector environment is helpful but not essential; we are primarily seeking an EA with exceptional professional standards and proven experience managing the pressures and expectations of a high-level executive office.

About Us The Department of Computer Science at Oxford is a global leader in both research and teaching. We are proud of our long history, world-class reputation, and the diverse community of people that make it all possible. We are consistently ranked among the top departments globally and are committed to supporting innovation, integrity, and impact in everything we do.

What We Offer As an employer, we genuinely care about our employees’ wellbeing, reflected in the range of benefits that we offer including: • Excellent contributory pension scheme • 38 days annual leave (including public holidays) • Family leave schemes • Cycle loan scheme and discounted public transport

Diversity Committed to equality and valuing diversity.

Application Process