Executive Assistant to the Founder (Part Time)

CLEAR ROCK; Nottingham; On-site; GBP 20,000 - 30,000; Part time

Job summary

A consulting firm in Nottingham seeks a part-time Executive Assistant to support the administrative side of their business. The role involves creating presentations, managing bookkeeping, maintaining employee records, and organizing events. Ideal candidates will have proven experience in a B2B professional services environment, strong organizational skills, and proficiency in accounting software. Excellent communication skills are essential for this position.

Qualifications

• Proven experience in a similar role within a B2B professional services environment.
• Ability to work independently and proactively.

Responsibilities

• Create visually appealing presentations adhering to branding guidelines.
• Manage day-to-day bookkeeping in the accounting system.
• Maintain employee records in HR Partner.
• Prepare and issue contracts for clients and contractors.
• Define and implement operational procedures for administrative functions.
• Organize company events and manage logistics.
• Book accommodation and transportation for team members.

Skills

Proficiency in accounting software (FreeAgent preferred)

Expertise in Microsoft Office 365 Suite, particularly PowerPoint

Excellent organizational skills

Strong communication skills

Attention to detail

Tools

HR Partner

Microsoft PowerPoint

Job description

Executive Assistant to the Founder (Part Time)

Clear Rock Projects (Clear Rock) was formed in January 2022 to help organisations optimize the way they deliver projects and digital products and services. Our aim is to help our B2B clients deliver value to their customers in the most efficient way possible.

We provide a highly personalised, hands-on experience to our clients. We work as part of their teams providing practical help to deliver demanding projects and products. We like to think we leave organisations better equipped for the future after working with us.

To support our next stage of growth, we are looking for a part-time Executive Assistant to systemise and organise the administrative side of our business.

Job Responsibility:

The successful candidate will be responsible for:

• Create visually appealing and professional presentations in Microsoft PowerPoint based on input from the team, adhering to company branding guidelines.
• Manage day-to-day bookkeeping in our accounting system, ensuring accurate recording of transactions, VAT, and expense claims.
• Maintain employee records in HR Partner, including timesheets, expenses, sickness, payslips, and personnel letters.
• Prepare and issue contracts for clients and contractors, utilising DocuSign for electronic signatures.
• Define and implement streamlined operational procedures for various administrative functions.
• Plan and execute company events, including logistics, vendor management, and communication.
• Book accommodation and transportation for team members, ensuring cost-effectiveness and adherence to travel policies.

Requirements:

To be considered for the role, you'll have the following:

• Proven experience in a similar role, ideally within a B2B professional services environment.
• Strong proficiency in accounting software (FreeAgent preferred) and HR systems (HR Partner a plus).
• Excellent organisational skills and attention to detail.
• Ability to work independently and proactively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office 365 Suite, particularly PowerPoint.

We are an equal opportunities employer and welcome applications from all qualified candidates.