Executive Assistant to the Director

MesaBilling; Manchester; On-site; GBP 32,000 - 36,000; Full time

Job summary

A leading research centre in Manchester is seeking an organised and proactive Executive Assistant to support the Director. This full-time role involves managing complex schedules, coordinating travel, and liaising with stakeholders to ensure smooth operations. Ideal candidates will have prior experience supporting senior staff in fast-paced academic or clinical settings, showcasing strong organisational and communication skills.

Qualifications

• Extensive experience as a PA, EA, or administrative lead.
• Experience in a research, academic, or clinical environment is desirable.

Responsibilities

• Provide high-level support to the Director, managing diary, inbox, and travel.
• Prepare agendas, minutes, and ensure timely handling of tasks.
• Support visits to the Centre, including VIPs and interview candidates.

Skills

Organisation

Time Management

Communication

Attention to Detail

Discretion

Microsoft Office

Education

Educated to degree level or equivalent experience

Job description

Manchester

£32,000 £36,000 per annum (dependent on experience)

Full-time (37 hours), Permanent

The Role

Were looking for a highly organised and proactive Executive Assistant to support the Director of a leading research centre based in Manchester. This is a busy and varied role working at the heart of the Centres operations. Youll manage the Directors complex diary and inbox, organise meetings, arrange travel, and provide day-to-day support that helps keep things running smoothly. Youll also play a key role in supporting the wider admin team with visitors, events, and general coordination. Its a great opportunity for someone confident, detail-oriented, and comfortable handling sensitive information, ideally with experience in a similar role within a fast-paced academic, clinical, or scientific setting.

Duties

• Provide high-level support to the Director, managing diary, inbox, meetings, and travel.
• Prepare agendas, meeting papers, take minutes, and track actions.
• Act as first point of contact for the Directors office and respond to or direct enquiries.
• Manage and book travel, accommodation, and prepare detailed itineraries.
• Ensure timely handling of tasks, helping the Director stay ahead of deadlines.
• Maintain confidential records and update CVs, biosketches, and publication lists.
• Support visits to the Centre, including VIPs, partners, and interview candidates.
• Help organise Centre-wide meetings and strategic team sessions.
• Liaise with internal departments to ensure effective communication and coordination.
• Support the wider administration team with general duties including filing, payments, and onboarding processes.
  
  

Required Skills

• Extensive experience as a PA, EA or administrative lead supporting senior staff.
• Excellent organisation and time management skills.
• Strong communication skills, both written and verbal.
• High attention to detail, proof-reading, and discretion with confidential matters.
• Confident using Microsoft Office, Outlook, and Teams.
• Able to work under pressure and manage multiple priorities.
• Proactive, flexible, and calm under pressure.
• Experience working in a research, academic or clinical environment is desirable.
• Educated to degree level or equivalent experience.
  
  

If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.

LNKD1_UKTJ