Executive Assistant to the Diocesan Secretary, Ely Diocesan Board of Finance

TN United Kingdom; England; Hybrid; GBP 32,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Diocesan Secretary. This role involves managing a diverse range of administrative tasks, ensuring smooth operations within the Diocesan Office, and acting as a vital point of contact. The ideal candidate will possess exceptional organisational and interpersonal skills, along with a proactive approach to problem-solving. With a focus on confidentiality and discretion, you will be instrumental in supporting various committees and events. Join a team that values creativity and dedication while contributing to the mission of the Church of England.

Benefits

Pension membership

Flexible home working

Occasional evening and weekend work with time off in lieu

Qualifications

• Several years of senior administrative experience required.
• Advanced knowledge of Microsoft Office and electronic meetings.
• Ability to handle confidential information with discretion.

Responsibilities

• Support administrative functions for the Diocesan Office.
• Manage the Diocesan Secretary’s office and diary.
• Coordinate staff events and maintain confidential records.

Skills

Senior administrative experience

Microsoft Office

Zoom and Microsoft Teams

Interpersonal skills

Problem solving

Confidential information handling

Organisational skills

Communication skills

Creative thinking

Driving licence

Education

Degree or education beyond A levels

Tools

BrightHR

Job description

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Executive Assistant to the Diocesan Secretary, Ely Diocesan Board of Finance, Barton

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Client:

Diocese of Ely

Location:

Barton, United Kingdom

Job Category:

Finance

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EU work permit required:

Yes

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Job Reference:

ad5009270b5f

Job Views:

2

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

The Ely Diocesan Board of Finance (EDBF) seeks an Executive Assistant to support the Diocesan Secretary in all administrative areas.

Role Description

• To support the administrative and operational functions of the Diocesan Office
• Point of contact for Diocesan Secretary
• To manage the Diocesan Secretary’s office, ensuring efficiency and the full range of secretarial and support services including Diocesan Secretary’s diary management, correspondence and administration; to arrange meetings, coordinate and preparation of meeting agenda and papers
• To liaise with Bishops’ and Archdeacons’ offices, and with Ely Cathedral
• To support the work of the Diocesan Synod, its Boards and Committees attending agenda planning meetings as required, booking venues for face to face meetings, event management, hospitality.
• To manage the administration of Synodical elections, membership and committees – organising meetings, preparation and distribution of paperwork
• To act as Clerk for Diocesan Synod and Bishop’s Council, plus sensitive and confidential meetings – preparation of agenda and papers, distribution and production of minutes
• Line management of Administrative Assistant and Database Officer (team meetings, annual appraisals, performance reviews, day to day oversight of roles)
• To analyse data, research for and prepare reports
• To work closely with Diocesan HR consultants
• To work closely with Diocesan GDPR consultants
• To organise and administer all-staff events (Zooms, training, social)
• To maintain confidential staff records on BrightHR (electronic staff management system)
• To coordinate staff appraisals (annual and bi-annual)
• To organise staff induction process for new staff members
• To prepare the Annual Calendar of Meetings, liaising with Bishop of Ely’s office, Heads of Department and other staff
• Maintaining public relations with key stakeholders, internal and external.

General Responsibilities

• Required to undertake other duties and responsibilities commensurate with the level and scope of the post. This job description may be amended to meet the changing needs of the Diocese following appropriate consultation

Skills and Experience

• Several years of relevant senior administrative/secretarial experience
• Ability to manage a complex workload with minimal supervision; multi-tasker with a “can do” approach
• Ability to take initiative
• A pro-active approach to problem solving
• Ability to build and maintain relationships at all levels, internally and externally
• Experience of handling strictly confidential information; discretion and sensitivity essential
• Excellent interpersonal skills and the ability to deal with people at all levels
• Advanced knowledge of and competency with Microsoft Office, electronic meetings (Zoom and Microsoft Teams)
• Excellent planning and organising skills
• Excellent verbal and written communication skills
• Strong literacy and numeracy skills
• Organised and methodical
• Punctuality and reliability essential
• Accuracy and attention to detail
• Calm and professional disposition
• Willing to accept responsibility and be front facing
• Clean driving licence and access to own transport
• Experience in supporting and administering governing bodies
• An understanding of, and an appreciation for, the Christian ethos and values
• An understanding of the life and work of the Church of England
• Degree or education beyond A levels or equivalent
• Creative thinking and problem solving skills

Terms and Conditions

• Salary: £32,000 (dependent on experience, negotiable for an exceptional candidate).
• Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday. There will be occasional evening and weekend work when supporting Board and Committee meetings as necessary, with time offered off in-lieu.
• Pension: Membership of The Church Workers Pension Fund (non-contributory)
• Employer: Ely Diocesan Board of Finance (EDBF).
• Location: Office based in the Ely area, with flexibility for some home working.