Executive Assistant to the Chair and the Chief Executive

Executive Assistant to the Chair and Chief Executive - Band 6

Full Time

Are you a highly organised and proactive individual with excellent communication and interpersonal skills, and proven track-record of working at a senior Executive Director level?

If so, we are looking for you to join our team as an Executive Assistant to the Chair and Chief Executive.

As the EA, you will play a vital role in supporting the Trust Chair and the Chief Executive Director and managing the Team of Personal Assistants of the Executive Directors. You will be responsible for a wide range of administrative tasks, including managing diaries and inboxes, responding to correspondence, and producing presentations and reports.

You will lead the management of the office and the team of Personal Assistants, fostering a strong collaborative working approach, to ensure that all Executive Directors are supported and ensuring that the team achieves its goals.

Please ensure that your application reflects in detail how you meet the requirements of this role, giving examples where appropriate.

1. Provide a comprehensive, confidential, personal and professional high level expertise in administrative, secretarial and office management to support the Trust Chair, and Chief Executive in a way that is responsive to their needs and contributes to the effectiveness of their roles.
2. Act as ambassador for the Trust, prioritising and planning own workload as appropriate and dealing with and finding solutions to the problems as they occur, working autonomously.
3. Undertake projects under stated guidelines, working to tight deadlines and timetables and to be aware of national and local guidelines, which govern timetables and work priorities.
4. Manage confidential and sensitive enquiries and documents/papers to the Chair and Chief Executive, ensuring that only appropriate queries are passed to them and that the most appropriate people deal with others effectively.
5. Work flexibly and as part of the Executive Admin Team to ensure appropriate support at all times is provided to the Chief Executive, Chair, and members of the Executive team.
6. Liaise with Trust Board members, senior managers, staff and external agencies including NHS London, Department of Health, local MPs and organisations.
7. Day to day line management of the PAs to the Executive Directors.
8. Office management of Trust HQ.

For further details / informal visits contact:
Name: Astrid Wargenau
Job title: Corporate Governance Manager
Email address: astrid.wargenau@nhs.net