Executive Assistant to the CEO

BizClik; Norwich; On-site; GBP 32,000 - 42,000; Full time

Job summary

BizClik, a fast-growing global media and events business, seeks an Executive Assistant to support the CEO. You will manage the CEO’s diary, inbox and priorities, coordinate international travel, and assist the Sales team to close more business.

You’ll ensure smooth day-to-day operations and confidentiality in a high-paced environment. You will also provide hands-on admin support to the commercial team, manage papers, minutes, and follow-ups, and help run internal projects and events across

Qualifications

• At least 2 years’ experience as an Executive Assistant, PA, sales coordinator or in a similar support role.
• Exceptional organisation and time management with competing priorities.
• Excellent written and verbal communication with a professional manner.
• High attention to detail and accuracy with documents, data and diaries.
• Discretion handling confidential information and ability to travel occasionally.

Responsibilities

• Executive support to the CEO: manage diary, inbox and priorities, protect time and resolve clashes.
• Organise UK and international travel, accommodation and itineraries within budget.
• Prepare briefing notes, agendas and papers for meetings.
• Take minutes for Senior Leadership Team meetings and track actions.
• Sales support: prepare proposals, presentations and contracts to deadline.
• Maintain Salesforce with client records and activity; produce weekly reports.
• Coordinate general office administration and procurement with Finance on invoicing.
• Support People team with onboarding logistics and company events as needed.
• Draft emails and internal communications on the CEO’s behalf.

Skills

Executive support

Calendar management

Communication

Discretion

Attention to detail

Travel coordination

Proactivity

Tools

Google Workspace

Salesforce

Monday.com

Job description

This is a rare chance to work alongside the CEO of a fast-growing, global media and events business. You will keep our CEO organised, prepared and one step ahead, support the Sales team to close and deliver more business, and keep the day-to-day running of the business smooth. If you are highly organised, calm under pressure and love being at the centre of things, this role is for you.

This role exists to give our CEO more time to focus on growing the business, and to help the commercial team run efficiently. You will manage the CEO’s diary, inbox, travel and priorities, prepare papers and follow up on actions, provide hands‑on support to Sales, and take ownership of key business administration. You will be trusted with confidential information and will help make sure that what is agreed at the top of the business gets done.

We put the world’s senior leaders in the room together. BizClik Media is a global B2B media and events business that reaches executives worldwide through our magazines, websites, interviews, podcasts, webinars, reports and live summits.

Our brands cover the topics shaping business right now: leadership, the future of work, AI and data centres, sustainability, supply chain, finance and more. Our CXO brands, HR Chief, Business Chief, Finance Chief and Marketing Chief, sit alongside Super Intelligence (AI, Data Centres and Energy) and Industry Impact (Procurement, Supply Chain, Manufacturing and Sustainability).

Off the page, we bring those audiences to life. From our CXO summits in London and New York to The New York Summit in April 2027 and our intimate executive dinners, our events put senior decision-makers face to face with the ideas, peers and partners that move their businesses forward.

And we are only getting started. We are launching new brands and events, with a clear ambition to double the business. That means pace, new challenges and genuine opportunity for people who want to build something, and you will see that growth up close.

Why you will love working here

• A seat at the centre. You will work directly with our CEO and see how a fast-growing business is led, from strategy to the deals that drive it.
• Real responsibility. You will be trusted to manage priorities, make decisions on the CEO’s behalf and keep the business moving.
• A clear path to grow. Every team member has clear objectives, regular one-to-ones and a structured development plan, with routes into operations, sales or project roles for strong performers.
• Variety every day. No two days are the same, from board papers and client meetings to sales proposals and live events in London, New York and beyond.
• A team that cares. We are ambitious and commercial, but human too. Through the BizClik Media Foundation and our volunteering programme, our people give back to the communities around them.
• International by design. With colleagues across London, Norwich, Singapore and Portugal, you will work with people from different markets and perspectives.

In short, high performance and strong values go hand in hand here. We set clear expectations, celebrate success and give people the trust to own their work.

Key responsibilitiesExecutive support to the CEO

• Manage the CEO’s diary, inbox and priorities, protecting time for what matters most and resolving clashes before they become problems.
• Organise UK and international travel, accommodation and itineraries, making sure everything is booked, confirmed and on budget.
• Prepare briefing notes, agendas and papers for meetings, and make sure the CEO has what they need before every call or event.
• Take minutes for Senior Leadership Team meetings and offsites, track actions and follow up with owners so that decisions are delivered.

Sales support

• Prepare proposals, presentations and contracts for the Sales team, accurately and to deadline.
• Keep Salesforce up to date with client records, opportunities and activity, so the business has a reliable view of the pipeline.
• Book client meetings and calls, coordinate follow-up and make sure no lead or action is missed.
• Produce weekly sales reports and pipeline summaries for the CEO and Sales leaders.

Business administration

• Coordinate general office and business administration, including suppliers, subscriptions and office services.
• Process expenses and purchase orders and work with Finance on invoicing and payment follow-up.
• Maintain organised, secure filing and document systems across Google Workspace and Monday.com.
• Support the People team with onboarding logistics and company-wide events when needed.

Communication and coordination

• Act as a professional first point of contact for the CEO, handling enquiries from clients, partners and colleagues with tact.
• Draft clear emails, updates and internal communications on the CEO’s behalf.
• Coordinate leadership meetings, the quarterly offsite and executive dinners, and support the CEO at key events.

Skills, experience and qualificationsEssential

• At least 2 years’ experience as an Executive Assistant, PA, sales coordinator or in a similar support role, ideally supporting a senior leader.
• Exceptional organisation and time management, with the ability to juggle competing priorities and deadlines.
• Excellent written and verbal communication, with a professional and confident manner at all levels.
• High attention to detail and accuracy, particularly with documents, data and diaries.
• Confident with Google Workspace, Salesforce or another CRM, and presentation tools.
• Discretion and sound judgement when handling confidential information, and willingness to travel occasionally.

Desirable

• Experience supporting a sales team or working in a commercial environment.
• Experience in media, events or another fast-growing business.
• Experience organising international travel, events or executive meetings.
• Experience using project management tools such as Monday.com.

Behaviours and values

• Ownership. You take accountability for your work, anticipate what is needed and follow through without being chased.
• Discretion. You handle confidential information with care and earn the trust of the CEO and senior leaders.
• Proactive. You think ahead, spot problems before they happen and come with solutions, not just questions.
• Clarity. You communicate plainly, set clear expectations and flag issues early.
• Collaboration. You build strong relationships across Sales, Finance, Events and the Senior Leadership Team.
• Pace and resilience. You stay calm under pressure, adapt quickly to change and enjoy a busy, varied day.