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Executive Assistant to the CEO

Bain and Gray

London

On-site

GBP 35,000 - 60,000

Full time

Yesterday
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Job summary

A leading specialist finance provider seeks an exceptional Executive Assistant to support the CEO. This dynamic role requires proactive management of schedules, strong communication skills, and the ability to handle key projects. Candidates with prior experience in financial services and excellent Microsoft Office skills are encouraged to apply. The position may start temporary but has significant potential for permanent placement.

Qualifications

  • Significant experience supporting C-suite or Board-level leaders.
  • Exceptional skills in PowerPoint and Microsoft Office.
  • Proven ability to manage competing priorities effectively.

Responsibilities

  • Manage complex diary and inbox for the CEO.
  • Prepare executive packs for meetings.
  • Coordinate Board and shareholder meetings.

Skills

Organisational skills
Communication
Proactivity
Discretion

Tools

Microsoft Office Suite
PowerPoint

Job description

Our client a UK based specialist finance provider are seeking an outstanding Executive Assistant to provide proactive, high-level support to the CEO. This is a dynamic and fast-paced role that plays a vital part in the smooth running of the Executive Office and the broader leadership team. If you're an experienced EA who thrives on variety, can work with discretion and efficiency, and enjoys working at the heart of a high-performing organisation—this role is for you. Due to the immediate need this is a temp role with the potential to transition to a permanent role.

Key Responsibilities

Executive Support

  • Manage complex diary and inbox coordination for the CEO
  • Prepare executive packs and polished PowerPoint presentations for Board and ExCo meetings
  • Schedule and organise meetings, conferences, and events
  • Attend and minute senior meetings, track action points
  • Draft professional correspondence and communication on behalf of the CEO
  • Provide high-level support across strategic projects and initiatives
  • Coordinate Board and shareholder meetings in collaboration with the Company Secretary
  • Manage Board reporting schedules and briefing documents
  • Act as a point of contact for Board Directors and key stakeholders
  • Organise executive off-sites, Town Halls, and internal leadership events
  • Support governance routines across the Executive Committee
  • Liaise confidently with senior internal and external stakeholders
  • Manage external service partners (travel, couriers, corporate cards)
  • Monitor vendor service quality and support cost-efficiency

Essential Skills & Experience:

  • Significant experience as an Executive Assistant supporting C-suite or Board-level leaders
  • Exceptional PowerPoint and Microsoft Office Suite skills
  • Highly organised, proactive, and capable of managing competing priorities
  • Discreet and professional with strong judgement and communication skills
  • Confident working remotely with minimal supervision
  • Excellent writing, note-taking, and documentation abilities
  • Experience in financial services or a regulated environment
  • Previous exposure to Board secretariat duties

This is a rare opportunity to play a central role in a purpose-driven business while supporting a visionary and high-performing CEO. With flexibility, exposure to senior stakeholders, this position offers a compelling next step for a career EA looking to make a lasting impact.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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