Executive Assistant to SVP/Managing Director, EMEA

Guidewire; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading tech company in London seeks an experienced Executive Assistant to support senior executives. Responsibilities include managing calendars, travel arrangements, and organizing meetings. The ideal candidate will have 5+ years of experience at the executive administrative level and possess excellent communication and organizational skills. This role requires a proactive approach and the ability to handle sensitive information confidentially.

Qualifications

• At least 5+ years experience working at Executive C-suite administrative level.
• Expert level knowledge of desktop applications like Google Workspace and Microsoft Office.
• Strong organizational, project management, and problem-solving skills.

Responsibilities

• Provide administrative support including email screening and calendar management.
• Partner with other Executive Assistants to deliver outcomes.
• Plan and support events for large meetings and off-sites.

Skills

Executive C-suite administrative experience

Strong written and oral communication

Attention to detail

Expert knowledge in Google Workspace and Microsoft Office

Proactive problem-solving skills

Strong organizational skills

Confidentiality and integrity

Collaboration and interpersonal skills

Tools

SalesForce

Confluence

Job description

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Executive Assistant to SVP/Managing Director, EMEA, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

7d8e37a7330f

Job Views:

26

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

You will bring:

• At least 5+ years experience working at Executive C-suite administrative level.
• Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
• Keen attention to detail when providing administrative support on tasks including email screening, calendar and phone management, travel arrangements, preparation and tracking of expense reports, and coordination and prep for meetings and conference calls, including the arrangement of logistics, meeting space, communications, and catering
• An ability to independently prioritize tasks
• Expert level knowledge of desktop computer applications such as Google Workspace, Microsoft Office, File Sharing/Collaboration sites
• Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) and SalesForce and Confluence preferable
• Strong organization, project management, and problem-solving skills
• Experience in managing both internal and external events and meetings, taking ownership of crafting the agenda/slide
• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
• Be highly proactive and take ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
• A strong sense of confidentiality and integrity while working on sensitive projects.
• Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
• A collaborative nature when partnering with the team to advance goals and objectives, all while gaining insight into Guidewire’s strategic initiatives.

Your role as an EA at Guidewire:

• Administrative support on tasks including email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conferences.
• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners.
• Plan and support events for large meetings, off-sites, and team sessions, crafting agenda/slide deck.
• Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times
• Pre-brief executive on weekly agenda to plan and coordinate key action points that require executives attention.
• Managing and reconciling expense reports on behalf of the leaders
• Maintain organizational charts and email distribution lists
• Be approachable and eager to provide counsel and direction to team members/peers
• Take initiative in researching, implementing, and improving systems and processes
• A great artistic eye to create graphics and presentations for executive-level audiences.
• Assist with event planning and special projects including quarterly management meetings, company picnic, holiday
• Create and maintain collaboration sites for sharing information