Executive Assistant to Senior Leadership – Bilingual English/French

Mindsearch.ltd; London; On-site; GBP 125,000 - 150,000; Full time

Job summary

A leading international financial institution in London seeks a bilingual Executive Assistant to support the General Manager and senior leadership. The role requires strong organisational skills, experience in high-level executive support, and fluency in English with a good command of French. This office-based position offers substantial benefits including private healthcare and a collaborative work environment.

Benefits

25 days holiday

Birthday off

Employer pension contribution

Private healthcare

Optional dental scheme

Life insurance

Gym subsidy

Paid study leave

Qualifications

• Significant experience in an Executive Assistant role within demanding corporate environments.
• Proven ability to handle sensitive information and work with high-level discretion.
• Experience coordinating internal and external events is a plus.

Responsibilities

• Manage extensive diaries for the General Manager and senior team.
• Coordinate internal and external meetings and travel arrangements.
• Supervise a team assistant and occasionally cover reception.

Skills

Fluency in English

Command of French

Microsoft Office tools

Interpersonal skills

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

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Executive Assistant to Senior Leadership – Bilingual English/French, London

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Client:

Mindsearch.ltd

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

09fb67336c48

Job Views:

10

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Job Description

A leading international financial institution is seeking a highly organised, bilingual Executive Assistant to provide top-level support to its London-based General Manager and members of the senior leadership team. This is a broad and high-exposure role, requiring discretion, maturity, and a proactive mindset.

You will play a central role in supporting the business across diary and meeting management, coordination with European head offices, event planning, and internal communications. The position offers a long-term opportunity within a stable and respected financial environment.

Key responsibilities include:

• Extensive diary management for the General Manager and senior team members
  

• Coordinating internal and external meetings, including leadership committees and strategic reviews
  

• Planning and hosting senior international visitors, ensuring smooth logistics and client-facing presentation
  

• Organising travel arrangements (mainly within Europe) and preparing related documents
  

• Supporting internal events (offsites, investor briefings, partnership breakfasts, etc.)
  

• Preparing presentations and attending meetings when needed to take notes or minutes
  

• Acting as gatekeeper with diplomacy and discretion
  

• Supervising a team assistant and providing occasional cover for reception in exceptional cases
  

Requirements

Profile sought:

• Significant experience in an Executive Assistant role within finance, legal, consulting, or similarly demanding corporate environments
  
• Fluency in English and ideally a good command of French
  
• Excellent command of Microsoft Office tools (Outlook, Word, PowerPoint, Excel)
  
• Proven ability to handle sensitive information and to work with high-level discretion
  
• Tenacious follow-through, meticulous attention to detail, and strong interpersonal skills
  
• Comfortable managing multiple priorities under tight deadlines
  
• Experience coordinating internal and external events is a plus
  

Benefits

The package includes:

• 25 days holiday
  

• Birthday off
  

• Employer pension contribution
  

• Private healthcare from day one, with the option to cover partner and children
  

• Optional dental scheme
  

• Life insurance from day one
  

• Gym subsidy and access to 50% off selected gym memberships
  

• Paid study leave and support for relevant professional development
  

Location & Working Conditions

• Based in central London
  

• Standard working hours, office-based role with a collaborative, high-performing culture
  

• Occasional travel may be required
  

Requirements
Significant experience in an Executive Assistant role within finance, legal, consulting, or similarly demanding corporate environments Fluency in English and ideally a good command of French Excellent command of Microsoft Office tools (Outlook, Word, PowerPoint, Excel) Proven ability to handle sensitive information and to work with high-level discretion Tenacious follow-through, meticulous attention to detail, and strong interpersonal skills Comfortable managing multiple priorities under tight deadlines Experience coordinating internal and external events is a plus