Executive Assistant to Provost's Office

University of Surrey; Guildford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading educational institution in Guildford seeks an experienced Executive Assistant to provide high-level support to the Provost. This role requires strong communication and organisational skills, along with the ability to manage tasks under pressure. The ideal candidate will hold a degree or relevant experience and will be proficient in MS Office and Outlook. The position is on-site at the Stag Hill campus, offering an exciting opportunity for professional development.

Qualifications

• Experience providing effective administrative service at a senior level is essential.
• Ability to manage confidential issues with tact and diplomacy.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide comprehensive executive level support to the Provost.
• Manage diary, tasks, and meetings for the Provost.
• Organise travel arrangements and external visitor invitations.

Skills

Excellent communication skills

Organisational skills

Ability to work under pressure

Discretion

Education

Degree level qualifications or relevant experience

Tools

MS Office

Outlook email system

Job description

The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research.

We are ambitious and have a bold vision of what we want to achieve - shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.

Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.

An exciting opportunity has arisen at the University of Surrey in the Provost’s Office for a high performing Executive Assistant.

About The Role

We are seeking an experienced, resourceful, and self-motivated Executive Assistant to join our small team to provide high quality, comprehensive executive level support to the Provost.

This is a role for an experienced, highly professional and discreet Executive Assistant. It is a wide-ranging role and you will be responsible for a varied range of tasks relating to leadership activities of the Provost including diary management, task management, meeting co-ordination, servicing committees/working groups, project work, organising invitations to external visitors, and booking travel. To undertake these duties, whilst working on-site at our Stag Hill campus, you will need to engage with a wide range of people and roles at Surrey and likewise externally; this places an importance on representing the interests of the portfolios and the values of the institution more broadly.

About You

Through the varied work undertaken, it is expected that you will be supported to acquire new skills and develop existing ones. Experience of providing an effective and comprehensive administrative service at a senior level is essential, as well as possessing excellent communication/interpersonal and organisational skills. The successful candidate should possess degree level qualifications or have relevant experience in a senior administrative role.

This is a very demanding role, with varied and complex tasks. You will have the ability to work effectively under pressure while managing confidential and sensitive issues with tact and diplomacy. The successful candidate must also have the ability to work under their own initiative with minimum supervision and be able to prioritise their own workload in a complex environment, sometimes within tight timescales. Knowledge and experience of the use of MS Office tools and Outlook email systems is also essential.

Further Information

Should you wish to apply for this vacancy, please complete the application on the university website. If you would like to discuss this role, please contact Eleanor Ellis ([e-mail]).

Interviews will be held in person on w/c 18th August at the University of Surrey. Interviews will comprise a short in-tray exercise and a formal panel interview.

The University of Surrey reserves the right to close this vacancy early based on Volume and Calibre of applications.