Executive Assistant to Owner& MD Leading Contemporary Art Gallery

Rose Arts Ltd; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading art gallery in London is seeking an organised and proactive Executive Assistant. In this pivotal role, you will be the key liaison between the Managing Director and the wider organisation, managing various operational tasks and providing essential support across different gallery departments. You should have over 5 years of experience, a strong attention to detail, and excellent communication skills. This role offers a unique opportunity to work in a dynamic and creative environment.

Qualifications

• 5+ years of experience as an Executive Assistant ideally in an arts/gallery setting.
• Ability to manage multiple priorities in a dynamic work environment.
• High level written and verbal communication skills.
• Strong attention to detail and integrity.

Responsibilities

• Act as the key liaison between the Managing Director and the organisation.
• Maintain operational oversight across all gallery departments.
• Support client and sales initiatives.
• Manage events and travel arrangements.
• Conduct research and provide project support in auctions and artist management.

Skills

Executive Assistant

Communication skills

Attention to detail

Creative industry knowledge

Job description

International blue chip art Gallery, represents outstanding artists, is hiring for an organised discreet and proactive arts EA. Opportunity to work across all areas of this top tier gallery, in a strategic and administrative capacity. Pivotal role acting as key liaison between MD & wider organisation ensuring smooth coordination across all areas of the business.

Brief Outline:

Executive Support & Communication: Gatekeeper and initial contact for all matters relating to Owner internal and external

Operational Oversight & Coordination: Maintain a high-level view of all activity—across Gallery departments.

Client and Sales Support

Event & Travel Management

Research & Project Support: work across auctions, artists, and acquisition opportunities; set up bids and oversee ticketing and catalogue distribution.

Artist Management: Correspondence with artists; studio visits in collaboration with AL dept

Must have:

• EA; Arts preferably gallery 5 yrs plus solid, proven experience
• Effectively worked at fast pace in a dynamic setting, to change, prioritising demands, managing multiple problems.

Must have qualities:

• Exceptional attention to detail, discretion integrity and discretion.
• High level Communication skills, written and verbal
• Creative industry - art - credentials, knowledge. Must be well informed.
• Impeccable presentation, work ethic.

Please apply with CV or contact Rose arts on 07597124703 to discuss / full brief