Executive Assistant to Group CEO

Club L London; Manchester; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading company in the accessible luxury fashion sector seeks an Executive Assistant to support its visionary Group CEO. The role offers a high-impact opportunity to manage complex schedules, facilitate international travel, and ensure the CEO's effectiveness across a diverse portfolio. The ideal candidate thrives in dynamic environments and possesses excellent communication skills, along with a proactive and detail-oriented mindset.

Benefits

Bi-annual bonus scheme

25 days of annual leave (plus bank holidays)

Extra day off for your birthday

Flexible working hours around core hours of 10-4

Cycle to work scheme

40% staff discount

Healthcare Cashplan

Free onsite gym

Enhanced pension contribution

Free snacks, drinks & treats

Qualifications

• Minimum 5 years in a senior-level EA role supporting a CEO.
• Exceptional communication skills and experience in global environments.
• Proficient in Microsoft Office and digital tools.

Responsibilities

• Manage the CEO's complex calendar and prioritise scheduling.
• Coordinate international travel logistics.
• Draft sensitive documents and manage stakeholder communications.

Skills

Communication

Organisation

Confidentiality

Proactivity

Global Acumen

Tools

Microsoft Office

Job description

Job Title: Executive Assistant to Group CEO

Location: Manchester, UK (with occasional international travel, including UAE)

Contract Type: Full-Time, Permanent

Start Date: Flexible for the right candidate

About Us

Club L London are the next-generation online retailer refining accessible luxury for forward-thinking women worldwide. Delivering timeless and trend-oriented styles in sizes 4-20 for every life moment, we design proudly in-house in the UK; with premium quality, exceptional fit and affordable style at the forefront.

Collaboration, communication and curiosity drive our extraordinary workforce – an ambitious team of diverse, experienced and up-and-coming talents that we think you’d fit right into.

A role at Club L is more than a job, it’s a lifestyle for the innovative, inspired and intuitive thinker.

The Role

We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is a rare and high-impact opportunity to partner closely with a dynamic and visionary leader at the helm of a rapidly evolving group with a global footprint.

The role is high-trust, fast-paced, and intellectually engaging—supporting a high-performing CEO who leads across companies with a demanding international schedule. You will act as a critical right hand, ensuring the CEO’s time, energy, and focus are optimised across business operations, strategic initiatives, board responsibilities, and key relationships.

Working as part of a high-functioning Executive Office, you will be central to the rhythm of the Group and instrumental in enabling the CEO to operate at maximum effectiveness.

Key Responsibilities

Strategic Diary & Inbox Management

• Manage a complex and dynamic calendar spanning multiple businesses, time zones, and international locations
• Anticipate, prioritise, and resolve scheduling conflicts while ensuring strategic alignment of time
• Monitor and triage high volumes of correspondence with discretion and strategic judgement
• Prepare the CEO with agendas, briefings, and context for all meetings and engagements
  
  

Global Travel & Logistics

• Coordinate international travel across multiple regions and business lines, including flights, visas, accommodations, and high-level itineraries
• Manage logistics for offsite meetings, board sessions, and investor engagements
• Maintain agility to respond to last-minute travel changes or emergent opportunities
  
  

Executive & Personal Support

• Serve as a trusted proxy for the CEO in internal and external communications
• Draft, review, and manage sensitive documents, reports, and board-level presentations
• Conduct research and create briefing materials on strategic initiatives, markets, and partners
• Attend meetings as needed, track key actions, and ensure timely follow-through
  
  

Stakeholder & Relationship Management

• Act as the CEO’s liaison with board members, senior leadership, investors, and strategic partners
• Communicate on the CEO’s behalf with clarity, warmth, and professionalism
• Help build and maintain trusted relationships across business and industry.
• Represent the Executive Office with professionalism, warmth, and discretion
  
  

Project & Initiative Oversight

• Drive select cross-functional or CEO-led initiatives from concept through execution
• Support the CEO’s involvement in industry events and group-wide brand moments
• Liaise with PR, marketing, and communications teams on executive visibility and positioning
  
  

Operational Excellence

• Maintain and refine executive systems including document management, contact databases, and process workflows
• Track and reconcile expenses; manage light finance administration for the Executive Office
• Oversee VIP logistics, corporate gifting, and group-wide executive protocols
  
  

Confidentiality & Discretion

• Navigate high-pressure and sensitive environments with absolute professionalism and confidentiality
• Exercise sound judgement and emotional intelligence in all aspects of the role
  
  

What We’re Looking For

• Experience: Minimum 5 years in a senior-level EA role supporting a CEO, Chairperson, or Group Executive—ideally in multi-entity or global environments
• Location: Manchester-based or open to relocation
• Global Acumen: Demonstrated ability to support international operations and executive travel
• Communication: Exceptional written and verbal English; confident communicator with senior stakeholders
• Professionalism: Composed, trustworthy, and emotionally intelligent under pressure
• Initiative: Proactive, solutions-oriented, and thrives in autonomous environments
• Organisation: Meticulous attention to detail, structured thinking, and deadline-driven
• Technology: Proficient in Microsoft Office and digital collaboration tools
• Cultural Intelligence: Comfortable navigating multicultural, cross-border business dynamics
  
  

Who You Are

You’re a composed, agile, and highly capable Executive Assistant who operates with precision, discretion, and grace under pressure. You understand the pace and complexity of supporting a Group CEO who leads multiple businesses, and you bring a rare combination of strategic thinking and operational execution. You are deeply loyal, unflappable, and motivated by enabling leadership at the highest level.

What's on offer?

• Bi-annual bonus scheme
• 25 days of annual leave (plus bank holidays)
• Extra day off for your birthday
• Flexible working hours around core hours of 10-4
• Cycle to work scheme
• 40% staff discount across Club L and Lavish Alice products
• Healthcare Cashplan
• Free onsite gym
• Enhanced pension contribution
• Enhance maternity and sick pay
• Free snacks, drinks & treats
• Social events