Executive Assistant to General Counsel

TN United Kingdom; London; Hybrid; GBP 60,000 - 73,000; Full time

Job summary

An established industry player in London is seeking an Executive Assistant to support its General Counsel. This role is pivotal in ensuring smooth operations and effective communication within the executive team. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to manage multiple priorities in a hybrid working environment. Responsibilities include diary management, meeting coordination, and providing comprehensive administrative support. Join a dynamic team where your contributions will directly impact the success of the organization and its leadership.

Qualifications

• Proven experience supporting C-Suite executives with effective communication.
• Ability to prioritize strategic tasks and navigate complex environments.

Responsibilities

• Serve as the first point of contact for the General Counsel.
• Manage scheduling, meetings, and internal communications effectively.

Skills

Relationship-building skills

Communication skills

Organizational skills

Project management

Confidentiality and discretion

Problem-solving

Microsoft Office proficiency

Job description

The provided job description is quite comprehensive and well-structured, but it can benefit from improved formatting for better readability and clarity. I will enhance the use of HTML tags, organize the content more clearly, and remove any redundant or irrelevant details to ensure the description remains focused and professional.

Below is the refined version of the job description:

Executive Assistant to General Counsel, London

Salary: up to £73k (depending on experience)

Location: London

Working Arrangement: Hybrid working

Key Responsibilities

1. Serve as the first point of contact for the General Counsel both internally and externally.
2. Understand functional priorities, stakeholders, team members, and ways of working.
3. Plan and manage the function's operations in partnership with the GC to ensure optimal delivery.
4. Manage all functional meetings, including scheduling, attendee coordination, and agenda setting, aligning with business priorities.
5. Support the Executive leadership team, maintain financial rigor, and coordinate with Finance Partners.
6. Work proactively with leadership to identify key priorities or risks, involving HR and Finance as needed.
7. Identify opportunities for improvement within the function.
8. Undertake ad hoc reports and projects as required by the GC, such as internal risk or privacy forums.
9. Manage internal and external communications from the GC, including announcements and engagement plans in partnership with Communications teams.
10. Oversee onboarding of new leadership team members, assist new starters, and handle transitions, acting as a buddy for new team members.
11. Provide comprehensive administrative support, including diary management, inbox handling, and travel planning.
12. Prepare documentation and materials for meetings, including presentations and briefs.
13. Organize logistics for meetings, conferences, and events, ensuring adherence to policies.
14. Manage expenses, invoices, and purchase orders related to the GC and team.
15. Take minutes during meetings and follow up on action items.
16. Mentor and guide administrative staff within the function.
17. Coordinate with the CEO and other Executive Assistants to ensure alignment on schedules and activities.

Qualifications and Skills

• Understanding of the external business landscape, media, and investor relations.
• Ability to grasp strategic priorities and prioritize accordingly.
• Strong relationship-building skills with high-impact stakeholders.
• Ability to work efficiently under pressure, navigate complexity, and solve problems.
• Proven experience in effective communication with senior stakeholders and supporting C-Suite executives.
• Proactive approach, anticipating needs without prompting.
• High level of confidentiality and discretion.
• Excellent communication skills and understanding of interdepartmental relationships.
• Advanced proficiency in Microsoft Office applications.
• Strong organizational and administrative skills, with the ability to prioritize and meet tight deadlines.
• Project management, reporting, and coordination abilities.