Executive Assistant to £40,000

NEW MEDIA CONCEPT SP. z o.o.; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency in London seeks a proactive Executive Assistant to provide high-level support to the CEO and Deputy Chief Executive. The role involves managing diaries, preparing meeting documentation, and attending Board meetings. Ideal candidates will have excellent organizational skills, experience supporting senior executives, and thrive in a collaborative team environment. This position offers hybrid working arrangements.

Qualifications

• Experience supporting C-level executives.
• Proficient in managing high-volume inboxes and diaries.
• Ability to prepare professional documents and agendas.

Responsibilities

• Provide day-to-day support to the CEO.
• Coordinate diaries and meetings for the Deputy Chief Executive.
• Manage Board documentation and take accurate minutes.
• Arrange venues and logistics for meetings and AGMs.

Skills

Diary management

Organizational skills

Minute taking

Communication

Calm under pressure

Job description

09.00- 17.00( flex) M-F

1 day Hybrid working / 4 days in the office

Our client supports the business community by delivering a range of socio-economic and regeneration frameworks aimed at driving growth and investment across Central London.

We are seeking an organised and engaging Executive Assistant who can provide high-level administrative support to the CEO and Deputy Chief Executive. This is primarily a one-to-one support role, but you will also work closely with two Boards, the senior leadership team, and a wide range of external stakeholders.

This is an excellent opportunity for someone who thrives in a close-knit, focused team environment. The ideal candidate will be proactive, calm under pressure, highly organised, and experienced in supporting AGMs and Board meetings. A good sense of humour is always welcome!

Key Responsibilities

• Providing day-to-day support to the CEO, including diary management, inbox management, and acting as a professional 'gatekeeper'.
• Coordinating diaries and meetings for the Deputy Chief Executive.
• Preparing agendas, booking meetings, and supporting the production of minutes (using AI tools where appropriate).
• Arranging Board and pre-Board meetings, including venue booking, room setup, catering, IT requirements, and ensuring presenters and attendees are fully briefed.
• Managing Board documentation, including circulating accurate and well-presented Board papers using approved templates.
• Supporting the Senior Leadership Team to ensure agreed actions are followed up and completed.
• Attending Board and other meetings as required by the CEO, taking accurate minutes.
• Coordinating the AGM and supporting related administrative tasks.
• Managing purchase orders, filing receipts, and reconciling card spend.
  
  

Why Apply

This is a diverse and rewarding role in a collaborative and supportive team environment, working with a broad range of stakeholders across the private, public, and not-for-profit sectors.

• Salary will depend upon experience*********
  
  

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.

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