Executive Assistant to Founder

Asociación Artística- ASART; London; Hybrid; GBP 55,000 - 60,000; Full time

Job summary

A luxury floral artistry brand in London seeks an Executive Assistant to support the CEO. This role involves managing communication, organizing complex schedules, and supporting high-profile events. The ideal candidate brings extensive experience, exceptional organizational skills, and discretion, while thriving in a fast-paced environment. A competitive salary of £55,000 to £60,000 is offered for this full-time position.

Qualifications

• Executive Assistant experience supporting a C-Suite leader.
• Calm under pressure and adaptable to changing priorities.
• Advanced Microsoft Office and G-Suite skills.

Responsibilities

• Oversee inboxes and communication for CEO.
• Orchestrate complex diaries and meetings.
• Support marketing and social media activity.
• Prepare research, reports, and presentations.
• Handle finance admin in line with GDPR.

Skills

Project management

Exceptional communication

Problem-solving

Organizational skills

Discretion

Tools

Microsoft Office

G-Suite

Job description

Executive Assistant to CEO / Founder | Luxury Floral Artistry & Events | Battersea & Notting Hill, London & Sussex Home Office | £55,000 to £60,000 per annum | Permanent, Full Time Position

We are honoured to be working exclusively with a high-profile luxury floristry brand, celebrated for its visionary floral artistry, world-class events and long-standing reputation for creative excellence.

We are searching for an experienced Executive Assistant - a strategic business partner who will be trusted to act as a direct extension of a dynamic and entrepreneurial CEO/Founder. This is an exciting opportunity for someone who is not only extremely organised and operationally sharp but also commercially astute, emotionally intelligent and fully aligned with the energy and pace of a fast-scaling creative business. Being proactive and always 10 steps ahead, youll be the CEOs right hand - someone who brings calm structure to creative vision, who can confidently sit at the table with clients and stakeholders and who has the presence to lead meetings in the CEOs absence.

You will act as a key interface across the business, helping manage high-profile relationships, tracking and progressing actions and ensuring projects move forward with clarity and momentum. From coordinating multi-stakeholder meetings and international events to representing the CEO with UHNWI clients and global brand partners, this is a high-visibility, hands-on role where two days will never be the same.

The working model is office based with a degree of flexibility, shaped around the Founders location and schedule. Youll be based from the Battersea office, occasionally from the Sussex home office and be trusted to manage your presence with judgement. Acting as the eyes and ears of the CEO, youll bring professionalism, maturity and warmth to every interaction - ensuring the tone, tempo and values of the business are consistently upheld.

Key Responsibilities/Role Requirements

• Oversee inboxes and communication, prioritising the Founder/CEOs and company emails, drafting thoughtful responses and ensuring nothing is missed, this includes WhatsApps, DMs on Instagram and Facebook to name but a few communication methods
• Orchestrate complex diaries, meetings and events; planning calls, travel, conferences and venues so everything runs seamlessly
• Support key marketing and social media activity, manage deadlines and post confidently on different platforms when needed
• Keep the business organised through team coordination, meeting agendas, accurate notes, action tracking and trusted stakeholder relationships
• Develop and refine policies, templates and onboarding processes, always looking for ways to improve how things are done
• Prepare clear research, reports and presentations that support product development, business growth and strategic decisions
• Maintain accurate data and handle finance admin in line with GDPR, manage expenses and assist with occasional personal tasks for the Founder
• Occasionally provide on-site support when needed, represent the Founder at events and build the network on her behalf
• Deliver flexible project support wherever its needed, bringing a calm, solutions-focused mindset and a no job too big or small approach
  
  

Essential Experience Requirements

The successful candidate will have relevant experience and be able to demonstrate the following:

• Extensive Executive Assistant experience supporting a C-Suite leader in a high-demand, fast-paced environment where quality and speed go hand in hand
• Naturally solutions-focused and calm under pressure, with the confidence to manage changing priorities and handle the unexpected with a steady hand
• Highly organised and proactive, with strong project management, prioritisation and problem-solving skills; comfortable rolling up your sleeves and driving things forward
• Exceptional communication skills; clear, warm and adaptable, with the ability to build trust quickly and handle confidential information with absolute discretion
• Technically confident, with advanced Microsoft Office skills (Word, PowerPoint, Excel), G-Suite proficiency and a talent for producing polished, high-quality documents and presentations
• Warm, dependable and perceptive, able to read a room and adapt your style to suit a wide range of stakeholders, from UHNWI clients to trusted suppliers
  
  

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