Executive Assistant to Founder

Australasian Recruitment Company Limited; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A high-performing executive search firm in London seeks an experienced Executive Assistant to support two senior leaders. The ideal candidate will have over 10 years of EA experience, excellent organisational skills, and proficiency in Microsoft 365. This role offers benefits such as private health coverage, a pension scheme contribution, and an annual discretionary bonus.

Benefits

Private health coverage

7% pension scheme contribution

25 days’ holiday

Annual discretionary bonus

Life assurance

Qualifications

• Minimum 10 years of stable Executive Assistant experience in Executive Search.
• Confident, professional, and ambitious.
• Existing UK working rights.

Responsibilities

• Providing full EA support to two Principals.
• Managing diaries and coordinating meetings/travel.
• Preparing documents including candidate reports and client correspondence.

Skills

Organisational skills

Discretion

Communication (written and verbal)

Attention to detail

Microsoft 365 (advanced)

Job description

EXECUTIVE ASSISTANT TO FOUNDER:
An exciting opportunity for an experienced Executive Assistant to support two senior leaders at a high-performing, independent executive search firm. Working across a range of prestigious clients, this role requires exceptional organisational skills, discretion, and the ability to thrive in a fast-paced, professional environment. You'll join a collaborative team with a supportive office culture, ideally bringing 10+ years of stable EA experience—preferably within executive search or a similar high-level setting

EXECUTIVE ASSISTANT TO FOUNDER ROLE:

• Providing full EA support to two Principals and offering ad-hoc support to a wider team of consultants
• Managing diaries extensively, coordinating meetings, lunches, video calls, conferences, travel and other arrangements with clients and candidates
• Preparing documents including candidate reports, references, client updates, longlists, shortlists and client correspondence such as proposals and engagement letters
• Planning regular events and coordinating logistics
• Preparing invoices accurately and in a timely manner
• Utilising the firm’s database to manage assignments, update records and retrieve information
• Sharing general office administrative duties and liaising with service providers such as IT, phones, deliveries and building management
• Meeting and greeting clients and candidates in a professional manner
• Providing cover for other EAs during holidays and periods of absence
• Learning new tasks quickly, supporting various people and projects simultaneously and managing a demanding workload

EXECUTIVE ASSISTANTTO FOUNDER ESSENTIALS:

• Minimum 10 years of stable Executive Assistant experience in Executive Search
• Being confident, professional and ambitious
• Using Microsoft 365 at an advanced level
• Communicating with excellent written and verbal English
• Demonstrating a clear and effective communication style
• Holding existing UK working rights
• Displaying the highest levels of tact and discretion
• Dealing confidently with changing priorities and last-minute changes
• Demonstrating high attention to detail
• 3 days in office

EXECUTIVE ASSISTANTTO FOUNDER BENEFITS:

• Providing private health coverage as part of the overall benefits package
• Contributing 7% to the employee’s pension scheme
• Offering 25 days’ holiday, with additional time off over Christmas
• Paying an annual discretionary bonus in two instalments, in November and March
• Including life assurance at four times the employee’s annual salary

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.