Executive Assistant to Director of Operations (Part-Time)

www.findapprenticeship.service.gov.uk - Jobboard; Witney; On-site; GBP 19,000 - 23,000; Part time

Job summary

A leading supported housing association in Witney is seeking a proactive Executive Assistant to support its Directors. This part-time role involves high-level administrative tasks, diary management, and meeting coordination. Ideal candidates will have prior experience in a similar role, excellent communication abilities, and strong organizational skills. The position comes with various benefits including paid holiday and professional development opportunities.

Benefits

Paid holiday

Sector specific training

Access to Perks at Work

Long service awards

Cycle to work scheme

Free DBS disclosure

Pension scheme with matched contributions

Qualifications

• Experience in a senior administrative or executive assistant role.
• Ability to handle sensitive information with confidence.
• Clear and professional communication in writing and in person.

Responsibilities

• Provide high-level administrative support to Directors.
• Manage diaries, schedule meetings, and coordinate communications.
• Organize and prepare for meetings, including logistics and agendas.

Skills

Organizational skills

Discretion

Communication skills

Attention to detail

Time management

Job description

Position: Executive Assistant to Director of Operations (Part-Time)
Location: Head Office, Witney
Hours: 21 contracted hours per week. The pattern can be over a 3 full day period (preferably Mon, Tue & Thu) or spread over a 5 day period.
Salary: Up to £22,832.33 per annum (Including Geographical Allowance)
Closing Date: 20 August 2025
Job ref: 4687
We regret to inform you that Advance is unable to accept any sponsorship requirements.
About the Role:
Make a Real Difference Every Day
Are you a highly organised, proactive professional looking for a meaningful part-time role? At Advance, we support people with learning disabilities and mental health conditions to live the lives they choose. We’re a specialised supported housing association with a mission to support people towards greater independent living.
We’re looking for an Executive Assistant to support our Director of Housing and Director of Support and play a key role in helping us deliver high-quality services and strategic projects
What You'll Be Doing:
As Executive Assistant, you’ll provide high-level administrative and project support to both Directors and other senior leaders. Your responsibilities will include:
Executive Support

- Managing diaries, scheduling meetings, and coordinating communications on behalf of the Director.
- Drafting, reviewing, and sending correspondence, reports, and presentations—often of a confidential nature.
- Supporting the preparation and submission of expense claims and invoices.

Meeting & Governance Support

- Acting as secretary for the Safeguarding Panel and monthly safeguarding meetings.
- Organising and preparing for meetings, including logistics, agendas, and document collation.
- Acting as secretary for meetings as required, including Board and committee meetings, monthly safeguarding meetings, Housing Senior Management Team meetings, and Housing Continuous Improvement Group.
- Providing admin support to the Housing Continuous Improvement Group

Project Coordination

- Supporting the coordination and communication of key projects led by the Director.
- Maintaining schedules for policies and procedures within Housing and Support, including the coordination of policy review and circulation for approval.
- Preparing the Senior Manager On-Call rota for ICT.

Information & Systems Management

- Organising and maintaining both paper and electronic filing systems.
- Managing or supporting projects on behalf of the Director as needed.

Please see our job description for further information.
About You:
We’re looking for someone who:

- Has experience in a senior administrative or executive assistant role.
- Is confident, discreet, and able to handle sensitive information.
- Communicates clearly and professionally, both in writing and in person.
- Is highly organised, with excellent attention to detail and time management skills.
- Can work independently and manage multiple priorities effectively.

For more information about the role please contact, Lucy Sivasundram on [e-mail].
About the organisation:
Advance is a national, not-for-profit provider of housing and support services for people with disabilities and mental health conditions. Our vision is to transform lives; providing the best quality housing and support services so that people can live the lives they choose, achieve their personal goals, feel valued and know their voices are heard.
We recognise that our people are our greatest asset and we’re passionate about making Advance a great place to work. We invest in our staff, providing the training and support you need to succeed in your role, gain industry-recognised qualifications and realise your career aspirations.
We are an equal opportunities employer who values its staff and the difference they make to their customers. There is no place for racism or discrimination of any kind in Advance. As an organisation, we will not tolerate it. We are firmly committed to recruiting the best colleagues regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation and to supporting customers from similarly diverse backgrounds.
All newly appointed staff receive an induction, during which they will learn about our PRIDE values, our expectations of how they should treat our customers and our commitments in relation to how they will be treated as a member of staff.
Benefits of working for Advance:
We value our staff and the difference they make to the lives of our customers, which is why we offer the following benefits:

- Paid holiday (from 25 days up to 30 days with long service in addition to bank holidays, pro rata for part time hours)
- Sector specific training is provided as part of induction plus opportunities for professional development
- Access to Perks at Work where you can obtain great discounts of cinema tickets, shopping vouchers and much more
- Long service awards payable in 5 year increments
- Golden Hello/refer a friend receive up to £500
- Cycle to work scheme
- Access to our Employee Assistance Programme
- Free DBS (Disclosures and Barring Service)
- Excellent opportunities to progress your career within Advance
- Enrolment in a pension scheme with matched contributions above the statutory minimum (if you work enough hours to meet the threshold for enrolment)

Advance is regulated by the Regulator of Social Housing and the Care Quality Commission and we are committed to safeguarding and promoting the welfare of the people we support. You will be required to provide evidence of right to work. An enhanced DBS disclosure will be required for this role, the cost of which will be covered by Advance.
We value diversity and therefore welcome applications from everyone interested in working at Advance. We are a Disability Confident Leader.
Advance Housing & Support Ltd reserves the right to close this job once sufficient applications have been received.
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