Executive Assistant to Director of Finance

Coordinated Financial Services Unit; Tipton; On-site; GBP 37,000 - 45,000; Full time

Job summary

Wiikwemkoong Unceded Territory seeks an Executive Assistant to the Director of Finance to provide high-level administrative support, organize budgeting processes, and coordinate reporting for the Coordinated Financial Services Unit. You will ensure accuracy, maintain confidentiality, and liaise with senior leadership and external partners.

The ideal candidate has a post-secondary diploma in business or related field, 3–5 years of EA experience, and expert MS Office skills; knowledge of

Qualifications

• Post secondary diploma or degree in Business Administration, Office Administration or related field.
• Minimum of 3-5 years experience as an Executive Assistant or Senior Administrative Assistant, preferably in a finance dept.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with other financial management software.
• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong attention to detail and accuracy.
• High integrity, discretion, and confidentiality.
• Proactive and resourceful problem-solver.
• Understanding of Anishinaabemowin and sensitivity to cultural practices.

Responsibilities

• Assist the Director in gathering information, conducting research, and preparing materials for strategic financial advice.
• Draft, format, and organize financial reports, statements, and briefing notes with accuracy.
• Track progress of WUT’s strategic financial plan and ensure schedules and documentation are complete.
• Assist with annual budget documents, presentations, and related correspondence to CEO, Chief and Council, and committees.
• Maintain organized records for financial legislation, policies, and procedures; coordinate document requests for audits.
• Gather and organize financial data, prepare initial summaries or presentations for financial analysis.
• Coordinate communications, schedule meetings, and manage correspondence with external entities (banking, insurance, investments).
• Manage the Director’s calendar, arrange travel, and assist with admin tasks for the Finance team.
• Assist with special assignments when required.
• Maintain a positive, professional image of the executive office.

Skills

Time management

Multitasking

Communication

Interpersonal skills

Attention to detail

Problem-solving

Integrity & discretion

Independent work

Resourcefulness

Education

Post-secondary diploma or degree in Business or related field

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Financial software

Job description

Nakiiwin Azheyaaksin
Employment Opportunity
Executive Assistant to Director of Finance

Wiikwemkoong Unceded Territory (WUT) Coordinated Financial Services Unit (CFSU) is seeking a highly organized, proactive and dedicated professional to fill the position of Executive Assistant to the Director of Finance. This role provides support to the Director of Finance and plays a pivotal role in ensuring smooth operation of the CFSU that promote transparency and accountability to the people of Wiikwemkoong.

RESPONSIBILITIES

• Assist the Director in gathering information, conducting preliminary research, and preparing materials that contribute to strategic financial advice and guidance.
• Assist in drafting, formatting, and organizing various financial reports, statements, and briefing notes, ensuring accuracy and timely submission.
• Help organize and track the progress of WUT’s strategic financial plan, ensuring all components are on schedule and well-documented.
• Support the Director in the compilation and preparation of annual budget documents, presentations, and related correspondence to the Chief Executive Officer, Chief and Council, senior leadership and other related committees.
• Maintain organized records for financial legislation, policies, and procedures. Coordinate document requests for financial information and internal and external audits, acting as a key point of contact.
• Support the Director by gathering and organizing financial data, helping to prepare initial summaries or presentations for financial analysis.
• Coordinate communications, schedule meetings, and manage correspondence with external entities such as banking, insurance, and investment resources.
• Efficiently manage the Director’s calendar, arrange travel, and assist with administrative tasks for the broader Finance team as needed.
• Assist with special assignments when required.
• Maintain and present a positive and professional image of the executive office at all times.

REQUIREMENTS

• Post Secondary diploma or degree in Business Administration, Office Administration or related field.
• Minimum of 3-5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably within a finance department or similar fast-paced professional environment.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with other financial management software.
• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong attention to detail and accuracy.
• High level of integrity, discretion, and commitment to confidentiality.
• A proactive and resourceful approach to problem-solving.
• An understanding of Anishinaabemowin and sensitivity to cultural practices.

Salary: Grade 7, Step 1 $77,000.00

3rd Posting: October 26th, 2026 Closing Date: Open Until Filled

Confidential: Executive Assistant to Director of Finance

Box 112 19A Complex Drive
Wiikwemkoong Unceded Indian Reserve
Wiikwemkoong ON P0P 2J0
[e-mail]
Please submit copies as there is no return of submissions.