Executive Assistant to Chief of Staff + UUHNWI – Bio Tech

Bain and Gray; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job description

Executive Assistant to Chief of Staff + UUHNWI – Bio Tech

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Job Description

This is an excellent opportunity for an Executive Assistant based in London to provide administrative and operational support to the Chief of Staff and UHNWI. Confidentiality is essential, and a proven track record supporting at this level is required. We seek a true right-hand person who is highly organized, resilient, detail-oriented, and capable of managing a busy, ever-changing workload. The role involves travel and a 24/7 mentality, and discretion is paramount when handling sensitive information.

Major Duties and Responsibilities:

• Manage calendars meticulously, coordinating business and personal meetings and movements, exercising discretion in scheduling and prioritization.
• Attend to emails requiring action or follow-up, ensuring timely responses.
• Maintain and update contact lists.
• Draft notes, memos, letters, and reports.
• Arrange travel and prepare detailed itineraries.
• Organize mail and files efficiently.
• Plan, organize, and coordinate events across various locations.
• Handle social event details, including invitations, RSVPs, and liaising with vendors and staff, and provide support during events.
• Assist with various projects as needed.
• Attend meetings, prepare and print documents, agendas, and transcribe minutes.
• Coordinate coverage for other Executive Assistants during leave.
• Provide general administrative support.

Qualifications:

• Degree preferred.
• Extremely detail-oriented, organized, professional, and reliable.
• Proactive and forward-thinking.
• Maintain a positive attitude and willingness to assist team members.
• Excellent written and verbal communication skills.
• Ability to communicate effectively at all levels, both internally and externally.
• Capable of working independently and multitasking in a fast-paced environment, with a focus on accuracy and meeting deadlines.
• Diplomatic, tactful, discreet, and of unquestionable integrity.
• Advanced system skills.
• Exemplary time management skills.
• Strong interpersonal skills.

Bain and Gray is an equal opportunities employer. We continually strive to improve our diversity, equity, and inclusion strategies.

Bain and Gray specializes in PA and administrative recruitment across London, including roles such as Receptionists, Team Assistants, Office Managers, PAs, and EAs across various sectors. As a boutique agency, we cannot respond individually to all applications. If you are already registered with us, please contact your consultant directly.

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