Executive Assistant to Chief of Staff - 6 month FTC - Central London, England

Ritz Recruitment; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading recruitment agency in London is seeking an experienced Executive Assistant to support the Chief of Staff on a 6-month fixed-term contract. You'll manage complex schedules, organize meetings, and provide administrative support to senior leadership. Ideal candidates will have a background in assisting senior leaders and strong organizational skills. This role offers hybrid working and an opportunity to impact strategic goals.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Ability to manage competing priorities under pressure.
• Strong written and verbal communication skills.

Responsibilities

• Manage the Chief of Staff’s complex diary and inbox.
• Organize meetings, travel, and events for the Chief of Staff.
• Prepare agendas and take accurate minutes for key meetings.

Skills

Diary management

Communication skills

Organizational skills

Discretion with sensitive information

Job description

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Executive Assistant to Chief of Staff - 6 month FTC - Central London, England, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

7e94dfbe8af2

Job Views:

7

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Permanent | Hybrid 2 days per week (London-based) | Leading Healthcare Regulator

A leading healthcare regulator is seeking an experienced and highly organised Executive Assistant to provide proactive support to their Chief of Staff and wider private office on an initial 6 month FTC.

About the role

In this pivotal position, you will:

• Manage the Chief of Staff’s complex diary and inbox, ensuring effective prioritisation of multiple demands with discretion and organisational awareness.
• Organise meetings, travel, accommodation, and events for the Chief of Staff.
• Prepare agendas and take accurate minutes for key meetings, following up on agreed actions promptly.
• Support the business management of the directorate to ensure smooth operational delivery.
• Provide additional administrative support to the Chief Executive and Registrar, including document preparation and meeting coordination.
• Act as a professional liaison for senior stakeholders and visitors, ensuring all interactions are handled sensitively and efficiently.

About you

To excel in this role, you will have:

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders (Director or CEO level) within a complex organisation.
• Excellent diary and inbox management skills, with the ability to manage competing priorities under pressure.
• Strong communication skills, both written and verbal, and a professional, confident approach when liaising with internal and external stakeholders.
• Outstanding organisational skills, attention to detail, and the ability to work discreetly with highly sensitive information.
• A proactive, flexible, and diplomatic mindset, with the confidence to make decisions and anticipate needs.

Qualifications and requirements

• Experience in a customer-focused environment.
• Commitment to equality, diversity, and inclusion in the workplace.
• Enhanced DBS clearance (or willingness to undertake this upon offer).

This is an excellent opportunity to work at the heart of a respected regulatory organisation, supporting senior leadership in delivering their strategic objectives and public protection mission.

To apply, please submit your CV and a brief cover note outlining your relevant experience and availability.