Executive Assistant to Chief Executive Officer

Corporate Travel Management (CTM) UK/EU; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading travel services provider is seeking an Executive Assistant to provide high-level administrative support to three executives. Responsibilities include managing travel bookings, expenses, and diaries, while ensuring confidentiality and attention to detail is maintained. Ideal candidates have proven experience as an executive assistant, excellent communication skills, and proficiency in Microsoft Office. Join a supportive company known for promoting career development.

Benefits

Incentive trips for high performers

Access to wellbeing platform

Annual Volunteer Day Leave

Career development opportunities

Qualifications

• Experience supporting multiple executives in a fast-paced environment.
• Ability to communicate effectively with senior stakeholders.
• Adaptability to different writing styles for various audiences.

Responsibilities

• Provide high-level administrative support to the Regional C-Suite.
• Manage travel bookings, expense reports and diary management.
• Prepare reports and responses to various queries.

Skills

Proven experience as an executive assistant or similar role

Exceptional communication skills

Proficiency in office software

Discretion and confidentiality

Attention to detail

Ability to work under pressure

Proactive and self-starter

Tools

Microsoft Office suite

Job description

About CTM

CTM is an award-winning provider of travel service solutions spanning corporate, events and sports markets. Headquartered and founded in Australia, CTM has offices all around the world, including Europe, Asia, North America, Australia and New Zealand. www.travelctm.co.uk

About the Role

The purpose of the role of Executive Assistant (EA) is to provide high-level administrative support to the Regional C-Suite to ensure the smooth and efficient operation of each executive's office. This integral role will prioritize the provision of support across three executives to ensure they enhance efficiency and productivity by taking on a range of tasks and responsibilities from travel bookings, expense and diary management to consolidating and preparing reports and responses to queries.

Skills & Experience

• Proven experience as an executive assistant or similar role, including supporting multiple executives.
• Proven success in collaborating with key stakeholders, demonstrating exceptional communication, relationship management and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office suite) and office equipment, including demonstrated ability to research or learn new ways of applying technology.
• Discretion and confidentiality in handling sensitive information and documents.
• Demonstrated ability to be detail-oriented, exceptional attention to detail, with a commitment to accuracy.
• Demonstrated ability to write in a clear, professional, concise and easy to understand language, coupled with proficiency in grammar, punctuation, writing, editing, layout and design.
• Demonstrated ability to communicate effectively across regional audiences, understand cultural differences.
• Demonstrated ability to adapt writing and speaking style to all audiences, including executive and senior leaders, Board members, and all other employees. Demonstrated ability to proactively engage with senior stakeholders.
• Ability to work at pace, and work well under pressure to meet tight deadlines across multiple projects simultaneously (effective planning, resource utilisation, and status reporting), and work flexible hours across global time zones, while meeting deadlines.
• Proactive, autonomous, self-starter who is self-direct and can prioritise, be resourceful, be adaptable, initiate ideas, use judgement and initiative, effectively plan and problem-solve.

Why CTM?

Reward & Recognition

CTM’s annual reward and recognition programme, CTM All Star Awards, takes our peer voted ‘All Stars’ on an incentive trip to destinations all around the world. Previous trips have included: Los Angeles, Hong Kong, Paris, Abu Dhabi, Queenstown, and Dallas.

As part of a strong and stable company, CTM will support you in your career development plans with a very strong history of promoting from within. CTM’s High-Performance (HiPo) programme has excelled the professional development of many CTM Leaders.

Employee Wellbeing and Flexibility

The physical health and mental wellbeing of our CTM employees is something we take very seriously. To promote these amongst our teams, CTM provides each employee with access to a well know wellbeing platform, free independent advice across a range of topics, ability to increase annual leave and more.

Sustainability Focus

CTM is committed to a range of initiatives that enable a socially responsible, long-term and sustainable mindset within CTM. Underpinned by our four Sustainability Pillars; Principles of Governance, People, Planet, and Prosperity, CTM’s Sustainability Strategy identifies material issues and outlines initiatives to achieve this. Some initiatives include:

• Annual Volunteer Day Leave to support a charity/cause of your choice
• Offsetting all CTM employees’ travel
• Partnership with South Pole – supporting sustainable community projects (local & global)
• Paperless office initiatives & recycling options

If you’re considering a career in travel, or a return to the travel industry, CTM is your number one choice. Your career in corporate travel is ready for take-off. Get on board today.

CTM is a Disability Confident Employer. Do not hesitate to connect with our Recruitment team if you need to discuss arrangements.

CTM is the Data Controller with respect to the personal information you provide during your application. We will use this information solely to process your application, and our legal basis is that you are considering taking up an employment contract with us. We may share this information with our parent company in Australia, but otherwise we will not disclose it to any other organisation. If you take up employment with us, we will keep the information for the duration of your employment, otherwise we will destroy it 2 months after the post is filled.

All the information that we ask for in application forms has to be completed for your application to go ahead. There is no profiling or automated decision making applied to the personal information you supply. You have all the legal rights with your personal data as laid out in the General Data Processing Regulation (GDPR) and the Data Protection Act 2018, including the right to complain to the Information Commissioner’s Office. Our Data Protection Officer may be contacted at [e-mail].