Executive Assistant to Chief Executive Officer

D2 PropCo Ltd; Cardiff; On-site; GBP 30,000 - 45,000; Full time

Job summary

A property management organization in Cardiff seeks an Executive Assistant to support the CEO in both professional and personal domains. The role demands emotional intelligence, discretion, and strong communication skills. Responsibilities include managing the CEO's calendar, preparing meeting materials, and handling personal scheduling tasks. The ideal candidate is proactive and able to navigate sensitive discussions. Please apply by sending your CV to the provided email address.

Qualifications

• Can anticipate needs, navigating sensitive dynamics gracefully.
• Handles confidential information with care and professionalism.
• Spots gaps and solves problems proactively.

Responsibilities

• Manage the CEO’s calendar, inbox, and travel.
• Prepare meeting agendas, briefings, and follow-ups.
• Provide support to the Executive Team and draft communications.
• Handle personal scheduling and maintain confidentiality.

Skills

Emotional intelligence

Discretion & trustworthiness

Proactive mindset

Strong communication skills

Organisational agility

Job description

Role: Executive Assistant to CEO – D2

Location: Cardiff

Reports to: Corporate Director

Contract Type: Full-time, Permanent

Who we are:

D2 was established in 2017, with a primary focus on providing high quality properties to potentially vulnerable adults, families and young people. We currently support circa 20 Local Authorities across the UK with their Temporary Accommodation needs and are looking to grow our delivery and reach even further. We are proud to say that we offer Local Authorities a safe and homely alternative to the use of expensive, impersonal and impractical B&Bs.

At D2, we are deeply committed to embedding equity, diversity and inclusion across all aspects of our work. We design governance, partnerships and recruitment processes that are inclusive, emotionally intelligent and aligned with our values.

The Role

We’re seeking a proactive, emotionally intelligent Executive Assistant to support the CEO of D2 across both professional and personal domains. This is a pivotal role at the heart of a values-led organisation, requiring exceptional discretion, strategic thinking, and relational agility. You’ll be the CEO’s right hand—managing time, priorities, and energy—while helping shape a culture of dignity, empowerment, and clarity.

Responsibilities

• Manage CEO’s calendar, inbox, and travel with precision and foresight
• Prepare for meetings: agendas, briefings, follow-ups
• Gatekeep CEO’s time and focus, aligned to strategic priorities
• Provide support to the entire Executive Team
• Draft communications, presentations, and reports
• Liaise with Board members, funders and senior stakeholders
• Support governance processes and documentation, to include board meeting preparation, minute taking and monitoring of action log
• Undertaking any other duties as required to support business need

Personal Assistance

• Handle personal scheduling, errands, and travel logistics
• Support with home admin (e.g. property, appointments, correspondence)
• Maintain confidentiality and emotional sensitivity in all personal matters
• Anticipate needs and create calm, organised systems around the CEO’s life

Requirements

• Emotional intelligence and can anticipates needs, and navigates sensitive dynamics with grace
• Discretion & trustworthiness and can handle confidential information with care and professionalism
• Proactive mindset, spotting gaps, solving problems before they escalate
• Strong communication skills, which are clear, concise and adaptable across written and verbal formats, and various audiences.
• Organisational Agility, with the ability to switch between strategic and operational tasks without losing focus

How to apply:

• Send a covering letter and cv to [e-mail]
• Apply by 14th October 2025
• For an informal conversation, please contact [e-mail]

Accessibility and Adjustments:

We are committed to ensuring a fair and accessible recruitment process. If you require adjustments to support you during the application or interview stages, please let us know – we will do our best to accommodate your needs.