Executive Assistant to Chief Executive Officer

Llamau; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

A charitable organization in Cardiff seeks an Executive Assistant to provide high-quality support to the CEO and Directors. The role requires exceptional attention to detail, adaptability in dynamic situations, and a strong understanding of confidentiality. You'll handle stakeholder communications, manage calendars, and assist in preparing presentations and board meeting documentation.

Qualifications

• Produce high-quality work swiftly while managing multiple priorities.
• Confident in handling sensitive information with integrity.
• Ability to build relationships at all levels within the organization.

Responsibilities

• Liaise with stakeholders and manage communications for the CEO.
• Handle confidential documents and ensure the integrity of information.
• Support the CEO in prioritizing tasks and managing their calendar.
• Research information for presentations and prepare reports.
• Take full minutes at Board Meetings and maintain confidentiality.

Skills

Attention to detail

Adaptability

IT proficiency

Confidentiality

Communication

Job description

Executive Assistant to Chief Executive Officer

Llamau is daring to imagine a world without homelessness – will you help us to create it?

The role provides a high quality, comprehensive and confidential executive support to the CEO and Directors in the delivery of the charity’s strategic plan. A professional and organised manner will be supported by exceptional tact, diplomacy and confidentiality.

You will be able to produce high-quality work at a fast pace; maintaining the utmost attention to detail whilst managing competing demands and dealing with wide-ranging priorities.

You will be able to apply a common-sense approach to resolving complex and sensitive matters.

You are always ahead of the game and are happy to adapt to situations changing at the last minute, whilst remaining calm and focused under pressure.

You will be confident in a range of IT packages and will be able to build effective relationships at all levels across the organisation.

Key Responsibilities:

• Liaise with Stakeholders, Trustees, Directors and Heads of Service etc as required on behalf of the CEO
• Handle sensitive information and maintain absolute integrity and confidentiality on all issues. Review and assist with formatting sensitive and confidential documents, reports and presentations
• Support the CEO to prioritise workload, respond appropriately and filter requests on their behalf. This will included diarising and reminding about important meetings, tasks and deadlines
• Research and provide background information, for presentations, speeches and interviews when required. Produce briefings and reports as required
• Provide general ad-hoc support when required by the CEO
• Responsible for the administration of Board of Trustees and any other sub- group meetings, taking full minutes at Board Meetings and maintaining confidentiality at all times
• Responsible for the administration and coordination of AGM meetings, ensuring governance requirements are met and papers are provided within set timescales. Collate and proof Board papers, sending out a week in advance
• Work with Directors and Heads of Service to ensure that set timescales for papers are met
• Arrange and support the CEO with Board member onboarding and inductions
• Ensure Board assessment papers are diarised and sent out.
• Arrange Board Meetings, annual scrutiny, strategic meetings and Board training

We are an equal opportunities employer and welcome applications from all qualified candidates.