Executive Assistant to CFO & Global Director of Supply Chain - Maternity

TN United Kingdom; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

Join a dynamic and innovative global beauty brand as an Executive Assistant, supporting top-level executives in a fast-paced environment. This role is pivotal in managing schedules, facilitating communication, and ensuring the smooth operation of the leadership team. You will thrive in a collaborative culture that values initiative and creativity, making a significant impact on the organization’s success. If you're passionate about beauty and eager to contribute to a forward-thinking company, this is the perfect opportunity for you to shine.

Benefits

25 days holiday plus bank holidays

Parental leave

Pension

Wellness programs

Pet-friendly days

Product discounts

Qualifications

• Ability to handle complex situations and manage multiple responsibilities.
• Experience working with senior stakeholders and handling confidential information.

Responsibilities

• Manage diaries and inboxes for the CFO and Global Director.
• Facilitate team initiatives and manage travel budgets.
• Ensure effective communication and relationships across teams.

Skills

Organizational Skills

Communication Skills

Time Management

Confidentiality

Presentation Skills

Emotional Intelligence

Education

Bachelor's Degree

Job description

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Executive Assistant to CFO & Global Director of Supply Chain - Maternity, London

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

The Executive Assistant’s primary role is to be ‘right hand person’ to the Chief Operating and Financial Officer and Global Director of Supply Chain. The individual has to be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.

The Executive Assistant will be required to support both leaders with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.

Responsibilities include

• Accountable for diary and inbox management, ensuring that the two leaders’ time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact; taking a strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance
• Prioritise and plan diaries/mailboxes, taking a forward thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritised
• Ensure the production of timely briefings, presentations and notes to the leadership team from meetings (as appropriate)
• Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatherings
• Managing Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoices
• Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working
• Assist with external commitments
• Help facilitate feedback from employee engagement surveys in collaboration with the people team, ensuring it is prioritized as part of the leaders' agenda bi-annually
• Facilitate team initiatives such as monthly meetings, social events, offsite days, and recognition awards
• Serve as a key contact point for Finance and Supply Chain teams for queries

Who you will work with

Ensuring effective working relationships between the Executive Assistant, the Chief Operating and Financial Officer, and the Global Director of Supply Chain, managing the dynamics between the two leaders. Liaise with the Executive Team, Finance and Supply Chain Senior Leadership Teams, and the network of Executive Assistants to achieve objectives.

About you

• Excellent people skills and the ability to handle delicate and complex situations while managing multiple responsibilities
• Excellent written and oral communication skills
• Proven ability to work in a fast-paced environment and manage senior stakeholders
• Experience handling highly confidential information
• Ability to balance long-term projects with immediate demands
• Strong presentation skills, conveying complex messages succinctly and convincingly
• Experience giving, receiving, and acting on constructive feedback
• Integrity and high emotional intelligence
• Flexibility, especially under pressure
• Aligned with the company's values and vision to empower everyone to be their best
• Hybrid working model with flexibility
• Benefits include 25 days holiday plus bank holidays, parental leave, pension, wellness programs, pet-friendly days, product discounts, and more.

At Charlotte Tilbury Beauty, we celebrate diversity and are committed to creating an inclusive environment for all employees. Follow our LinkedIn page to learn more about life at Charlotte Tilbury Beauty!