Executive Assistant to CEO - Global Organisation (Buckinghamshire)

Bain and Gray; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A dynamic global organization is seeking an Executive Assistant to support the busy CEO. The role includes comprehensive management of their schedule, coordination of travel arrangements, and acting as the key contact for internal and external communications. Ideal for a highly organized individual with experience in C-suite support and the ability to work under pressure.

Qualifications

• Strong experience in an EA role supporting executive level.
• Ability to thrive in a fast-paced environment.
• Exceptional organizational and time management skills.

Responsibilities

• Manage CEO's diary and schedule UK and international commitments.
• Coordinate global travel arrangements including itineraries and accommodations.
• Facilitate internal and external communications on behalf of the CEO.

Skills

Experience in a similar C-Suite role

Ability to work to tight deadlines

Confident with strong communication skills

Excellent organisation

Excellent interpersonal skills

Job description

Executive Assistant to CEO - Global Organisation (Buckinghamshire)

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Job Description

Dynamic, fast paced global business is looking for a well organised, super efficient right-hand EA to look after incredibly busy CEO. This is a fabulous role for someone who enjoys working at pace, is super efficient and organised and all over the detail. This is a lynch pin role, and the CEO really does rely on his EA to make sure that his office is running as efficiently and effectively as possible. This role involves extensive diary, meeting, and global travel arrangements as well as events and project work. You will be liaising internally and externally on his behalf and involved in high level meetings as and when appropriate. There may also be some ad hoc personal work. This is a great role for someone looking for an all-encompassing EA role at top level!

Role:

• Global travel arrangements, including travel itineraries, accommodation, flights and transfers.
• Diary management, scheduling UK and International commitments and meetings. Preparing any documents for the CEO ahead of these meetings.
• CEO’s itineraries at all meetings.
• Gatekeeper for all incoming communications to the CEO
• Prepare and draft outgoing internal and external communications on behalf of the CEO.
• First point of contact for internal and external stakeholders.
• Taking minutes, preparing, and distributing documents following meetings.
• General administration, projects, and updates.
• Ad hoc personal work as and when appropriate

Skills:

• Experience in a similar C-Suite role
• Ability to work to tight deadlines in a highly pressurised environment.
• Confident with strong communication skills
• Ability to work in a fast paced and challenging environment.
• Excellent organisation and time management.
• Excellent interpersonal skills, self-confident and able to liaise at all levels

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industrysectors. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

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