Executive Assistant to CEO - Global Organisation

JR United Kingdom; Oxford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic global business is seeking an Executive Assistant to the CEO in Oxford. This pivotal role requires exceptional organisational skills, the ability to manage a busy schedule, and proven experience in a high-pressure environment. The successful candidate will handle all travel arrangements, diary management, and communications, ensuring the CEO's office runs efficiently.

Qualifications

• Experience in a similar C-Suite role.
• Ability to work to tight deadlines.
• Confident and self-assured in communication.

Responsibilities

• Manage global travel arrangements for the CEO.
• Oversee diary management and scheduling of meetings.
• Prepare and draft communications on behalf of the CEO.

Skills

Communication skills

Organisational skills

Time management

Interpersonal skills

Ability to work under pressure

Job description

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Executive Assistant to CEO - Global Organisation, oxford district

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Client:

Bain and Gray

Location:

oxford district, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

Reference: VB16906

Location: Oxfordshire

Dynamic, fast paced global business is looking for a well organised, super-efficient right-hand EA to look after incredibly busy CEO. This is a fabulous role for someone who enjoys working at pace, is super-efficient and organised and all over the detail. This is a lynch pin role, and the CEO really does rely on his EA to make sure that his office is running as efficiently and effectively as possible. This role involves extensive diary, meeting, and global travel arrangements as well as events and project work. You will be liaising internally and externally on his behalf and involved in high level meetings as and when appropriate. There may also be some ad hoc personal work. This is a great role for someone looking for an all-encompassing EA role at top level!

Role:

• Global travel arrangements, including travel itineraries, accommodation, flights and transfers.
• Diary management, scheduling UK and International commitments and meetings. Preparing any documents for the CEO ahead of these meetings.
• CEO’s itineraries at all meetings.
• Gatekeeper for all incoming communications to the CEO
• Prepare and draft outgoing internal and external communications on behalf of the CEO.
• First point of contact for internal and external stakeholders.
• Taking minutes, preparing, and distributing documents following meetings.
• General administration, projects, and updates.
• Ad hoc personal work as and when appropriate

Skills:

• Experience in a similar C-Suite role
• Ability to work to tight deadlines in a highly pressurised environment.
• Confident with strong communication skills
• Ability to work in a fast paced and challenging environment.
• Excellent organisation and time management.
• Excellent interpersonal skills, self-confident and able to liaise at all levels

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.