Executive Assistant to CEO - 12 Month FTC

JR United Kingdom; London; On-site; GBP 70,000 - 80,000; Full time

Job summary

A leading global Property Company seeks an Executive Assistant to the CEO for a 12-month fixed-term contract in London. This pivotal role involves managing the CEO's schedule, coordinating travel plans, and overseeing general office support. Ideal candidates should have substantial experience in a C-Suite environment, demonstrating team leadership skills and the ability to navigate a dynamic work landscape. This is a remarkable opportunity to contribute to a prestigious company while supporting an influential leader.

Qualifications

• Experience EA to senior leaders is essential.
• Proven track record in leading and transforming teams.
• Must be adaptable in a fast-paced environment.

Responsibilities

• Provide high-level support to the CEO and Chief of Staff.
• Manage and prioritize multiple tasks efficiently.
• Coordinate meetings and maintain a disciplined schedule.

Skills

Diary Management

Inbox Management

Travel Management

Team Management

Communication Coordination

Meeting and Events Coordination

General team support

Excellent verbal and written communication skills

Ability to work independently

Proactive and flexible

Tools

Word

Excel

PowerPoint

Teams

SharePoint

Job description

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Executive Assistant to CEO - 12 Month FTC, london

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Client:

Bain and Gray

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

04.06.2025

Expiry Date:

19.07.2025

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Job Description:

Reference: VB17023

Salary: £70,000 - £80,000 + bonus and benefits

Location: Canary Wharf / West End, London

This is a fabulous opportunity to work for a global Property Company, within luxury offices based in Canary Wharf and the West End. This role will be supporting a newly appointed CEO who is an amazing, inspirational person who is top of her game and highly respected within the industry. This role will be mainly office based, although there are WFH options when the CEO is travelling, which is a lot of the time. The role will be split between both offices and will be supporting the CEO with a dotted line to her Chief of Staff. The role will be mainly diary, meeting and global travel as well as inbox, expense management and event organisation. This role will be working alongside other EA’s within the organisation, with some team management. We are looking for a C-Suite EA who has experience managing staff and transformation. Global exposure with internal and external stakeholder is a must, as well as a flexible, proactive approach. This EA role would suit a candidate from a Financial / Professional services background with either large corporate or SME exposure. This is a great role for an EA looking for that next step!

Duties:

• Diary Management
• Inbox Management
• Travel Management
• Team Management
• Communication Coordination
• Meeting and Events Coordination
• General team support

Skills & Experience

• Experience EA to senior leaders
• Experience in leading, managing and transforming teams
• Experience with large multinational corporate environment
• Experience with fast paced, ever-changing environment
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Ability to prioritise and remain calm under pressure
• Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint
• Understands and appreciates the importance of using discretion and keeping confidentiality
• Uses appropriate judgement when responding to the needs of senior level executives both internally and externally.
• Always proactive, flexible, taking initiative and actions.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.