Executive Assistant to CEO - 12-month fixed term contract

ASOS; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading online fashion retailer is seeking an experienced Executive Assistant to support the CEO. This 12-month fixed-term role requires excellent organizational and communication skills, with an expectation of being in the Camden office a minimum of 4 days a week. The ideal candidate will thrive in a dynamic environment and manage the CEO's schedule, supporting various tasks and stakeholders effectively.

Benefits

Employee discount

Personal development opportunities

Employee sample sales

Access to LinkedIn learning materials

25 days paid annual leave

Discretionary bonus scheme

Private medical care scheme

Flexible benefits allowance

Qualifications

• Experience as an Executive Assistant to C-Suite in a fast-paced consumer environment.
• Ability to anticipate needs and think strategically.
• Proven track record of multi-tasking with high accuracy.

Responsibilities

• Coordinate and manage the CEO's time effectively.
• Organize reports and prepare the CEO for appointments.
• Manage executive correspondence and sensitive information.

Skills

Organizational skills

Time management

Communication skills

Tech savvy

Tools

Microsoft Office Suite

Job description

Company Description

We're ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgement, and channel your creativity into a platform used by millions.

But how are we showing up? We're proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter and we placed 8th in the Inclusive Top 50 Companies Employer list.

Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.

Job Description

This is a fixed term contract for 12 months, to start end September.

We are seeking an exceptionally well-organised EA who is meticulous, proactive, and highly efficient to provide complex administrative support to the CEO and ensure the smooth operation of his day-to-day. You will be responsible for ensuring his time is used optimally, planning ahead and thinking strategically. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be expected to hit the ground running and support the CEO across a wide range of tasks.

This role will require you to be able to be in the office (Camden, London) a minimum of 4 days a week. Flexibility is required as you may need to work out of office hours, depending on the needs of the business and CEO.

Key Responsibilities:

• Coordinate and manage the CEO's time; ensuring an efficient schedule that aligns with strategic priorities. Managing his busy and ever-changing workload; ensuring you are the 'gatekeeper' of his time.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Organise reports, presentations, and briefing documents for all meetings; ensuring the CEO is well-prepared for all appointments and engagements.
• Continually manage the CEOs inbox - screening all enquiries/requests and handling them appropriately.
• Supporting with Board papers, projects and presentations - including document creation, co-ordination and proofreading.
• Prepare agendas, take minutes, and follow up on action items for weekly Executive team meetings.
• Work closely with the Executive team and EA/PA team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Handle sensitive information with the utmost discretion and professionalism.
• Manage system applications (expenses, PO raising, invoice management, etc).
• Proactively ensure HR tasks are managed effectively (ongoing management of Workday, team review processes, etc).
• End-to-end co-ordination of travel (UK and International).

Qualifications

About you:

• Proven experience as an Executive Assistant to C-Suite in a fast-paced consumer environment.
• Excellent organizational and time-management skills.
• Ability to work independently and handle multiple tasks with a high degree of accuracy.
• Adaptable to various competing demands.
• Ability to anticipate needs and think strategically.
• Team player with a flexible and positive can-do attitude.
• Tech savvy - proficient in Microsoft Office suite (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)

Additional Information

• Employee discount (hello ASOS discount!)
• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a huge range of LinkedIn learning materials
• 25 days paid annual leave + an extra celebration day for a special moment
• Discretionary bonus scheme
• Private medical care scheme
• Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits