Executive Assistant to CCO

VistaJet; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

VistaJet is looking for a high-performing Executive Personal Assistant to support the Chief Commercial Officer. This role involves managing complex schedules, international travel logistics, and project support in a fast-paced global business environment. The ideal candidate will have significant experience supporting high-level executives, possess exemplary organizational skills, and be adept at communicating effectively across various stakeholders.

Qualifications

• 5+ years of experience as an Executive Assistant or Personal Assistant.
• Experience managing international travel logistics.
• Strong written and verbal skills; fluent in English.

Responsibilities

• Manage and optimize CCO’s complex calendar.
• Plan and manage all aspects of travel.
• Track action items and assist with special projects.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Profile

Vista is seeking a high-performing Executive Personal Assistant who thrives in a fast-paced, international business environment to support our Chief Commercial Officer (CCO).

The successful candidate will act as a strategic gatekeeper, schedule coordinator, and travel manager, ensuring the CCO’s time and priorities are managed efficiently and effectively.

Your Responsibilities

Executive Support

• Managing and optimizing the CCO’s complex calendar, including internal and external meetings across multiple time zones.
• Proactively coordinating and confirming appointments, board meetings, client engagements, and internal strategy sessions.
• Preparing and editing correspondence, reports, presentations, and briefing materials.
• Ensuring the CCO is well-prepared for meetings with timely briefings, agendas, and relevant documents.
• Acting as the point of contact between the CCO and internal/external stakeholders, maintaining a professional and approachable demeanor.
• Monitoring of time-sensitive responses and deadlines and progressing of actions.
• Managing confidential personal matters as requested by the CCO.
• Processing expenses, PO’s and dealing with accounting related issues.

International Travel Management

• Planning, coordinating, and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport, and itineraries.
• Providing 24/7 support during travel to address unforeseen changes or challenges.
• Ensuring seamless coordination between global time zones and trip logistics.

Administrative & Project Support

• Tracking and following up on action items, meeting notes, and deadlines.
• Assisting with special projects, presentations, and research as delegated by the CCO.
• Liaising with the Commercial team and wider leadership to ensure alignment and information flow.

Required Skills, Qualifications, and Experience

• 5+ years of experience as an Executive Assistant or Personal Assistant, preferably in a global corporate environment.
• Experience managing international travel and high-level executive logistics.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills; fluent in English (additional languages are a plus).
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Highly discreet and professional; able to handle confidential information with integrity.
• Flexible and adaptable with a global mindset—comfortable working across time zones and occasionally outside regular hours.

Preferred Attributes

• Experience supporting C-suite executives in commercial, sales, or business development functions.
• Ability to anticipate needs and proactively solve problems.
• Calm under pressure, with exceptional attention to detail.
• Culturally sensitive and globally aware.