Executive Assistant - Temporary assignment until end of August - £16.92 per hour

Triodos UK; Bristol; Hybrid; GBP 1,000; Full time

Job summary

Triodos UK is seeking a temporary Executive Assistant to support the CEO's office at their Bristol headquarters. The role involves managing schedules, travel arrangements, and assisting with administrative tasks for the Senior Management Team. Candidates should exhibit strong interpersonal skills and a commitment to the values of sustainability and transparency.

Qualifications

• Previous experience in a secretarial or personal assistant role for senior managers.
• Ability to manage conflicting priorities with attention to detail.
• Experience dealing with confidential information.

Responsibilities

• Assist four senior managers with administration and communication tasks.
• Manage calendars, travel bookings, and expense processing.
• Support Foundation Events and ensure positive interactions with stakeholders.

Skills

Interpersonal Skills

Attention to Detail

Initiative

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant - Temporary assignment until end of August - £16.92 per hour

We are delighted to be recruiting a temporary Executive Assistant position in our CEO office to join us at our Bristol Head Office.

This temporary assignment is 37.5 hours per week, Monday to Friday and starts asap until end of August. This opportunity offers the benefits of hybrid working, typically this will require you to work from the Bristol office for a minimum of 2 days per week, with a choice of working home or the office on the other days (following an initial training and induction period). Some flexibility will be needed when required to meet business needs, for example supporting foundation events or board meetings.

In this varied, engaging, and key role, you will provide support to four of the Triodos Bank UK (TBUK) Senior Management Team (SMT) to allow them to carry out their own activities effectively and efficiently by assisting in administration, scheduling/planning internal meetings, external diary management, travel bookings and expense management.

In addition, this role will support the Foundation event space located on the lower ground floor of the Bristol Office.

Key Responsibilities include:

• To establish and maintain strong relationships with the SMT to ensure positive interactions, ability to manage all their expectations of work and prioritise tasks effectively.
• Provide management of SMT calendars including booking internal & external meetings, protecting their time to allow private working time, proactively managing clashes and reprioritising during busy periods. Acting as first point of contact for internal and external calendar requests.
• Provide light inbox management if required i.e. flagging & deleting emails.
• Managing travel bookings for the SMT and working with other management assistants to organise visits from colleagues at head office and other branches, and international platform event logistics.
• Processing expenses and credit card statements for the SMT.
• Co-ordinating bi-annual team away days for each of your SMTs’ departments.
• Providing admin support for the CEO’s EA and Corporate Secretary team when needed.
• Support the management of Foundation Events, including monitoring the inbox, liaising with external stakeholders, and greeting organisers on the day, in collaboration with other Executive Assistants.
• To comply with all regulatory obligations and internal governance to help ensure ethical behaviour, working to deliver good customer outcomes and avoiding foreseeable harm in line with Triodos’ practice of putting customers at the heart of what we do.

What we Are looking for:

You will have previous experience of working in a secretarial or personal assistant role working for multiple senior managers. You will have strong interpersonal skills and an ability to influence and communicate with people at all levels.

You will be able to manage different potentially conflicting stakeholder priorities and a diverse range of tasks whilst paying close attention to detail. There are strict deadlines in this role so being able to react flexibly to changes and to deal positively with pressure are essential.

The ability to work on your own initiative and being able to deal with sensitive information at a high level of confidentiality, is needed for this role.

Solid computer skills, including Microsoft Word, Excel and PowerPoint are needed as you be creating presentations and updating monthly reports among other tasks.

Triodos Bank is proud of its culture, ethos, and ability to make a positive change in society. It is important that candidates evidence a strong commitment to Triodos Bank’s core values of sustainability and transparency, as well as the personal qualities to live these values.

Offer

In return for your hard work and expertise, you will receive an hourly pay rate of £16.92 per hour.

We are committed to diversity and inclusion and would therefore welcome applications for candidates from underrepresented and neurodiverse backgrounds. We value that receiving applications from candidates with diverse backgrounds is key in supporting our inclusive organisation to grow. We don’t want to miss out on candidates who feel they don’t exactly match the job description requirements, so if this is a role that sounds interesting to you, and you feel you could add value to the role please do apply. You could be exactly what we need!

Triodos reserve the right to close the vacancy once sufficient applications are received, so please do apply asap if this opportunity is of interest to you.

Deanery Road
BS1 5AS Bristol
United Kingdom

This website is hosted on environment friendly servers.