Executive Assistant / Team Assistant

Core-Asset Consulting Ltd; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment consultancy is seeking an Executive Assistant in Glasgow for an investment bank. This role requires strong administration skills and offers exposure to a fast-paced financial environment. Responsibilities include managing diaries, coordinating travel, and supporting meetings. Candidates should be organised, proactive, and possess strong Microsoft Office skills.

Qualifications

• Experience in office administration or assistant roles.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple tasks in a busy environment.

Responsibilities

• Manage diary and calendar for senior stakeholders.
• Coordinate travel arrangements and itineraries.
• Support meetings, events, and project logistics.
• Act as key point of contact for stakeholders.
• Prepare and maintain team documents.

Skills

Previous administration or assistant experience

Strong Microsoft Office skills

Organised and able to juggle multiple priorities

Strong communication skills

Flexible and proactive

Job description

Overview

We are recruiting for an Executive Assistant to join our client, an investment bank, in Glasgow on an initial 12-month contract.

This is an excellent opportunity for someone with strong administration skills who is keen to gain exposure to a fast-paced, global financial services environment. You don't need years of experience as an Executive Assistant – if you're organised and a confident Administrator, this role could be a great next step.

Skills / Experience

• Previous administration or assistant experience (office, PA/secretarial or similar).
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and familiarity with Teams/Zoom.
• Organised and able to juggle multiple priorities in a busy environment.
• Strong communication skills, able to work with stakeholders at all levels.
• Flexible, proactive and comfortable with last-minute changes.

Core Responsibilities

• Diary and calendar management for senior stakeholders (including across time zones).
• Booking and co-ordinating travel arrangements, expenses, and itineraries.
• Supporting with meetings, events and projects (booking rooms, catering, logistics, scheduling calls).
• Acting as a key point of contact for queries from colleagues and stakeholders.
• Preparing and maintaining team documents, handover notes and procedures.
• Supporting with onboarding of new starters (desk moves, access, team logistics).
• Assisting with data and reporting tasks to support senior managers.

Equal Opportunities

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16252

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

Privacy and Compliance

At Core-Asset, we are committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes.

By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy.

Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement

About Core-Asset

Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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