Executive Assistant (Supporting CIO, CCSO, and CFO)

BENTLEY SYSTEMS, INC.; Winchester; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading company in infrastructure engineering software is seeking an experienced Executive Assistant to support its Chief Information Officer, Chief Financial Officer, and Chief Colleague Success Officer. The role involves managing complex responsibilities, providing executive support, and facilitating communication across teams. Ideal candidates will have extensive experience in a fast-paced environment, exceptional organizational skills, and proficiency in Microsoft Office 365.

Benefits

Colleague Recognition Awards

Competitive Salary and benefits

Supportive and collaborative environment

Opportunity to work within a global team

Qualifications

• 5+ years' experience as Executive Assistant or Personal Assistant supporting Senior Management.
• Ability to handle sensitive information with discretion.
• Experience working across different global time zones.

Responsibilities

• Provide comprehensive executive support including managing calendars and scheduling meetings.
• Organize and manage events, meetings, and conferences.
• Assist in running small programs and initiatives.

Skills

Organizational skills

Time management

Interpersonal skills

Problem-solving abilities

Tools

Microsoft Office 365

Job description

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Executive Assistant (Supporting CIO, CCSO, and CFO)

Location : U S – Eastern Time Zone (open to remote, hybrid, or in office )

Position Summary:

Bentley Systems is the infrastructure engineering software company. Around the world, infrastructure professionals rely on Bentley software to help them design, build, and operate better and more resilient infrastructure for transportation, water, energy, cities, and more. Together, we are advancing infrastructure for better quality of life.

Today, Bentley employs 5, 5 00 people, located across 4 2 glo bal locations.

We are now in search of an experienced Executive Assistant to support 3 E xecutive s ; our Chief Information Officer (CIO), Chief Financial Officer (CFO) and Chief Colleague Success Officer (CSSO) from our Headquarters in Exton to manag e a complex array of responsibilities, relationships, commitments, and accountabilities.

You are an excellent match for the job if you have experience working in an enterprise software / high tech business, you are highly proficient with a wide variety of business applications ( O ffice apps, ERP systems, etc.), and you can handle multiple tasks and requests with a clear sense of priority.

Key Responsibilities :

• Executive Support : Provide comprehensive executive support to th e CIO, CSSO and CFO , including managing calendars, scheduling meetings, coordinating travel arrangements, filtering requests, and setting priorities. Prepare leaders for meetings by researching relevant content and developing talking points .
• Coordination : Ensure seamless coordination between departments, acting as a liaison to facilitate collaboration and information flow.
• Event Planning: Organize and manage events, meetings, and conferences, ensuring all logistical details are handled efficiently.
• Program Management: Assist in running small programs and initiatives, ensuring timely execution and alignment with organizational goals.
• Culture and Communication: Drive the culture within the organization by facilitating effective communication across teams and supporting organizational leaders in their efforts to foster a positive work environment.
• Administrative Tasks: Perform various administrative duties, including preparing reports, presentations, and documentation as needed , ensuring quality and timeliness.
• Project Support: Provide support for special projects and initiatives, contributing to their successful completion.
• Requires sitting or standing at will while performing work on a computer (or any other physical requirements ). The role requires communication with managers, peers and other colleagues of the company in person, and by utilizing Microsoft Teams chat, calling and meeting functions.
• This role requires travel to our Exton office for meetings

Required Knowledge, Skills and Experience :

• 5 + years’ experience as Executive Assi stant or Personal Assistant experience supporting Senior Management in a fast-paced and dynamic environment .
• Demonstrated ability to handle sensitive information with discretion , maintain ing strict confidentiality .
• Highly proactive and able to anticipate the needs of the executives, demonstrating a high level of initiative and problem-solving abilities.
• Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Experience of working across different global time zones and often asynchronously.
• Ability to produce high-quality presentations and briefing packs, along with proficiency in Microsoft Office 365 and other relevant software. A dditional knowledge of IT and People Systems is highly desirable.
• Strong interpersonal skills, with the ability to build relationships and work collaboratively with diverse teams.
• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
• Competitive Salary and benefits.
• The opportunity to work within a global and diverse international team
• A supportive and collaborative environment.
• Colleague Recognition Awards.

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About Bentley Systems

Bentley Systems (Nasdaq: BSY) is theinfrastructure engineering softwarecompany. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by theiTwinPlatform for infrastructure digital twins, includeMicroStationandBentley Openapplications for modeling and simulation,Seequent’ssoftware for geoprofessionals, andBentley Infrastructure CloudencompassingProjectWisefor project delivery,SYNCHROfor construction management, andAssetWisefor asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.
www.bentley.com

Equal Opportunity Employer:

Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, disability, pregnancy, protected veteran status, religion, national origin, age, genetic information or any other protected characteristic. This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training.Know Your Rights as an applicant under the law.

As an Equal Opportunity Employer, Bentley is committed to providing reasonable accommodations to applicants with disabilities. We encourage you to request a reasonable accommodation if you are not able to fully use or access our online application system. You can make an accommodation request by calling 610-458-5000 or sending us an email at [e-mail]

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