Executive Assistant , Stores PXT

Amazon; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Amazon UK Services Ltd. in London is seeking an Executive Assistant to support two Directors in a fast-paced environment. The role involves managing confidential information, complex calendars, and coordinating both domestic and international travel.

You will assist with events of all sizes and help maintain a positive team environment. The position requires five days a week in office, with close collaboration across EA teams and leadership to establish operating mechanisms and drive efficient

Qualifications

• Experience using Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Experience supporting senior executives and managing sensitive information.
• Strong organizational skills and professional communication.

Responsibilities

• Proactively manage calendars for two Directors.
• Coordinate domestic and international travel arrangements.
• Plan and organize events of all sizes and support team offsites.
• Partner with other EA teams on projects and information sharing.
• Support expense report submission and maintain confidentiality.

Skills

Microsoft Office

Senior leadership support

Education

High school diploma

Job description

Description

The International Stores PXT organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors in London.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing complex calendars, partnering with leadership to establish and maintain operating mechanisms, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

This role requires five (5) days a week in office.

Key job responsibilities

• Proactively oversee and manage calendars for PXT executives


• Partner closely with business EA teams to collaborate on projects, events, and share information


• Maintain high level of confidentiality and judgment while working with sensitive information


• Organize and support team offsites and on-sites multiple times a year


• Coordinate international and domestic travel


• Manage expense report coordination and submission

A day in the life

• Actively resolve calendar conflicts and work backwards to ensure executives are able to prepare for upcoming deadlines


• Communicate frequently with executives, peer EAs, and PXT team members to relay critical information and set expectations


• Work on project-oriented tasks, such as event planning, travel planning, and business operations

Basic Qualifications

• Experience with Microsoft Office products and applications


• High school or equivalent diploma


• Experience in senior level leadership support

Preferred Qualifications

• Experience leading process improvements


• Experience in a fast-paced, high-tech company


• Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Company

Amazon UK Services Ltd.

Job ID: A10480906