Executive Assistant - S4

Media.Monks; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Media.Monks is looking for a proactive Executive Assistant based in London to provide essential support to senior stakeholders, including the Chief Growth Officer and CFO. This dynamic role requires exceptional organizational skills, strong communication abilities, and proficiency with Microsoft Office and Google Sheets. With a focus on diverse perspectives, the company is committed to fostering an inclusive work environment.

Qualifications

• 3+ years of experience in a similar role.
• Strong communication and interpersonal abilities.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Effective gatekeeping, forward planning, and scheduling.
• Organise and manage events and off-sites.
• Administer expense claims and ensure timely processing.

Skills

Organizational Skills

Communication

Interpersonal Skills

Discretion

Attention to Detail

Tools

Microsoft Office Suite

Google Sheets

Job description

This is a new role, based in London, supporting the Chief Growth Officer, the EVP EMEA, and the CFO of the Marketing Services Practice. We are looking for a proactive and highly competent EA who will provide professional, client-focused support to senior stakeholders in a dynamic and fast-paced environment. The individual needs to be adaptable, dynamic, and confident in their ability to build relationships and influence stakeholders. The role will involve proactive support across a broad range of responsibilities.

Responsibilities:

1. Effective gatekeeping, forward planning, and scheduling
2. Organise and manage events and off-sites
3. Ensure appropriate meeting logistics, such as room setup, refreshments, AV, etc.
4. Preparation and timely circulation of agendas, materials, minutes/actions, and follow-up
5. Administer expense claims and ensure timely processing
6. Utilise the travel platform to organise travel, including visas and itineraries
7. Utilise Excel or Google Sheets for data management and analysis
8. Confirm all logistics regarding speaking engagements and attendance at events
9. Assist in scheduling and coordinating virtual meetings, face-to-face meetings, and events

About You

The essentials:

• 3+ years of experience in a similar role
• Exceptional organisational skills and attention to detail
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office suite and Google Sheets
• Ability to manage multiple tasks and deadlines effectively
• Discretion and professionalism in handling confidential information

#LI-FP1

At Monks, we believe in fostering an environment where diverse perspectives can thrive. We proactively work to promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants from all backgrounds who are excited to contribute to our mission.

About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks offers a wide range of global marketing and technology services to accelerate business growth and redefine brand interactions. Its systems and workflows deliver content production, scaled experiences, enterprise-grade technology, and data science fueled by AI—managed by diverse digital talent—to help leading companies stay ahead of the competition.

Monks has received numerous recognitions, including being named a Contender in The Forrester Wave: Global Marketing Services, appearing on Adweek’s Fastest Growing lists (2019-23), ranking among Cannes Lions' Top 10 Creative Companies (2022-23), and being named Adweek’s first AI Agency of the Year (2023). It has also been recognized by Business Intelligence in its 2024 AI Awards, won Webby Production Company of the Year (2021-24), and is listed on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to a respectful and empowering work environment that embraces diversity. We encourage applications from all backgrounds and perspectives, which enrich our culture and output.

Please be cautious of fraudulent postings and protect your personal information during the application process. We will always ask applicants to apply through our official website and will never request payment or bank details during recruitment.