Executive Assistant, Royal Society of Tropical Medicine and Hygiene

Guardian Jobs; London; On-site; GBP 36,000 - 40,000; Full time

Job summary

A leading charity dedicated to improving global health is seeking an Executive Assistant to support the CEO and Senior Manager. This office-based role in London involves managing communications, conducting fundraising research, and providing essential administrative support. Ideal candidates will have substantial organisational skills and experience in administrative roles within the charitable sector.

Qualifications

• Experience in the charitable sector preferred.
• Capable of multitasking across various projects.
• Experience managing diverse priorities and meeting deadlines.

Responsibilities

• Administration of Committee and Board meetings.
• Conducting fundraising research and communication planning.
• Data analysis and presenting findings.

Skills

Excellent organisation

Time management

Analytical skills

Written and verbal communication

Discretion

Computer literacy

Education

Experience as a Personal Assistant

Tools

Word

PowerPoint

Outlook

Excel

Job description

Executive Assistant, Royal Society of Tropical Medicine and Hygiene

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Executive Assistant, Royal Society of Tropical Medicine and Hygiene

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Job title: Executive Assistant

Reports to: CEO and Senior Manager, Team & Operations

Salary: £36-40k pro rata, dependent on experience

Location: Russell Square, London (office-based role)

Hours: 21 hours per week, Mon-Fri, times to be discussed but preference for some hours every day

Length: Fixed term 12-month contract

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated and pro-active individual to join us as Executive Assistant to the CEO and Senior Manager, Team and Operations. The role will support the Society’s activities by providing direct assistance to the Leadership team, managing communications with our growing network of key volunteers and working with the CEO on fundraising strategies.

The role will require someone who has excellent organisation, time management and administrative experience, and some experience working in the charitable sector (knowledge of fundraising an advantage). The successful candidate will work on their own initiative and multi-task across a number of different projects at any one time. The role will involve some analysis and data management, and may involve working to tight deadlines, as well as coordinating work across internal and external stakeholders.

Main duties of the role will include:

• Administration of Committee and Board meetings, AGMs and other Governance-related activities
• Conducting fundraising research, working with the CEO on fundraising strategies
• Desk research on relevant projects for the society
• Organisation of volunteers, including communication planning, data management and updating records
• Supporting the team on the centralisation and recording of key project deliverable dates
• Providing strategic and administrative support for the Society’s planning tools
• Data analysis and presentation – e.g., from surveys, internal datasets or research
• Some calendar management – e.g., ensuring prep or post-meeting follow up time is scheduled in for leadership team, and reminding them of important tasks and deadlines
• Provide authorisation channel for CEO approvals, including costs, contracts, expenses, etc.
• Supporting the Senior Manager, Team & Operations and the CEO with partnership management and deliverables
• General support as requested from CEO or Senior Manager, Team & Operations
• Any other reasonable tasks as deemed appropriate by CEO or Senior Manager, Team & Operations
  
  
  

Essential Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and maintaining relationships with stakeholders at all levels
• Good analytical skills with the ability to identify key points from complex material or information
• Discretion and professionalism at all times, but particularly when dealing with confidential or sensitive information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience as a Personal Assistant, or relevant managerial role, in an office environment
• Flexibility and willingness to work under own initiative
  
  
  

Desirable Skills:

• Knowledge of charitable sector and/or global health
• Experience as an Executive Assistant for a busy individual or team
• Fundraising knowledge
• Analysis and organisation of multiple datasets
  
  
  

The deadline for this role is 5pm BST 30th June, but we will be interviewing candidates as applications arrive so may close the recruitment before the deadline.

Please click the apply button and send your CV and a supporting statement of up to 1,000 words to include how your experience matches the duties and skills for the role, it will be sent automatically to us.

No agencies please.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

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