Executive Assistant | Queen Victoria Hospital NHS Foundation Trust

Queen Victoria Hospital NHS Trust; East Grinstead; On-site; GBP 30,000 - 40,000; Full time

Job summary

A forward-thinking NHS organization in East Grinstead is seeking an Executive Assistant to provide comprehensive support to senior management. The ideal candidate will manage complex diary schedules, provide administrative support for meetings, and coordinate events with internal and external stakeholders. A strong emphasis on confidentiality and communication is required, and familiarity with IT packages is essential. This role offers the chance to contribute to a specialist hospital praised for its quality of care.

Qualifications

• Proven experience as an executive assistant or similar role.
• Capable of managing sensitive and complex information.
• Ability to work collaboratively with senior management.

Responsibilities

• Manage complex diary schedules and organize meetings.
• Provide administrative support and draft meeting agendas.
• Plan and coordinate events and workshops.

Skills

Complex diary management

Strong written and verbal communication skills

Event planning

Confidential communication

Tools

Microsoft Office Suite

Meeting management software

Job description

This is an exciting opportunity to work for a forward thinking patient centred organisation.
In this role, you will work at the heart of the corporate offices here at Queen Victoria Hospital as an executive assistant. In this role, you will provide confidential support using your own initiative and judgement when dealing with complex diary management, providing support to meetings, managing mail and planning and organising events, working collaboratively with the rest of the team to ensure effective management of priorities and work flow.



- Complex diary management including organising meetings
- Providing administrative support to meetings including drafting agendas and taking minutes
- Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
- Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues
- Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
- To work collaboratively with other executive assistants to promote effective management of priorities and work flow

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

This role is to provide an efficient and comprehensive administrative and business support service for one or more Executive Directors, their senior management and directorates, working as part of the wider corporate affairs team.

To undertake a full range of responsibilities associated with the post using discretion, initiative and maintaining confidentiality, supported by advanced use of IT packages used by the Trust.

The post holder must have strong written and verbal communication skills and be tactful, sensitive and diplomatic when communicating with very senior management across the Trust and the wider system.


This advert closes on Sunday 3 Aug 2025